Accounting Specialist; AP​/AR & Billing

The Accounting Specialist (Part-Time) is responsible for managing key day-to-day accounting functions, including accounts payable, accounts receivable, billing coordination, and reconciliations. This role plays a critical part in maintaining accurate financial records, ensuring timely invoicing and collections, and supporting overall financial integrity.

The ideal candidate brings hands‑on experience in A/P and A/R, strong attention to detail, and the ability to work independently in a deadline‑driven environment. This position works closely with internal teams to ensure billing accuracy and proper documentation, while helping maintain consistency across accounting and time‑tracking systems. As the company continues to evaluate and enhance its financial systems, this role may also support process improvements and system transitions.

• Process vendor invoices accurately and ensure timely payment in accordance with company policies
• Maintain vendor records and resolve billing discrepancies or inquiries
• Assist with monthly A/P close procedures and reporting

• Prepare and issue client invoices based on approved time and expense data
• Monitor incoming payments and follow up on outstanding balances
• Reconcile customer accounts and resolve billing discrepancies promptly
• Coordinate billing schedules to ensure accurate and timely invoice delivery

• Perform monthly bank and company credit card reconciliations
• Ensure accurate categorization and documentation of financial transactions
• Maintain integrity of data across accounting and time‑tracking systems
• Support proper system integration and data consistency between platforms

• 1–3 years of accounting experience
• Experience with A/P, A/R, reconciliations, and accounting systems
• Familiarity with Quick Books and Excel; experience with time/billing systems is a plus
• Strong attention to detail and organizational skills
• Ability to manage deadlines and work independently with moderate supervision