Accounting Specialist

Accounting Specialist

Location:

Omaha, NE

Pay is based on experience.

• Exceptional family medical, dental, and vision benefits (100% company paid premiums). 100% paid deductible/out of pocket expenses for Medical
• Paid time off and sick leave
• 9 paid holidays
• Exceptional 401k fund contributions (up to 9%)
• Wellness incentives

• Review all invoices for appropriate documentation and approval prior to payment
• Monitor invoices received via email/USPS to assure all invoices are being received and submitted for payment within terms
• Process 3-way P.O. matching invoices
• Process payments to vendors, state regulatory offices, and employees/contractors
• Respond to all vendor inquiries
• Reconcile vendor statements, research and correct discrepancies
• Assist in month‑end closing
• 1099 maintenance
• Responsible for day‑to‑day supplier data maintenance in ALI accounting systems
• Conduct regular review and analysis of supplier master data for deactivation in accordance with established policies and procedures
• Audit and process expense reports according to ALI policies, including reconciliation against credit cards
• Maintain a full audit trail of supplier record changes and provide support for internal audit queries, as necessary
• Validate/verify/reactivate any amendments related to supplier master data changes
• Perform data verification audits to ensure quality output, timely payment of invoices, and compliance with company policies and practices
• Represent ALI in financial audits and reviews
• Assist and support management with preparation of information for analysis and reporting as needed

• Post customer payments by recording cash, checks, and credit card transactions
• Post revenues by verifying and entering transactions from local deposits and credit card transactions
• Verify validity of account discrepancies
• Resolve valid or authorized deductions by entering adjusting entries
• Resolve invalid or unauthorized deductions
• Resolve collections by examining customer payment plans, payment history, and credit line
• Protect organization's value by keeping information confidential
• Maintain open and responsive communication lines with internal and external customers
• As the workload demand changes for the department, additional responsibilities may be required

• Associate degree in Accounting, Finance, or Business Administration preferred (or 8+ years combined experience with similar business)
• 5 years of experience in a related field preferred
• Proficient in Windows applications (Word, Excel, Outlook, etc.) and other basic computer skills. Strong preference for Quick Books skills
• Ability to manage multiple projects/tasks simultaneously
• Flexibility to handle changing priorities and tight deadlines
• Strong attention to detail, problem‑solving, time management, and organizational skills
• Strong verbal and written communication skills, including the ability to organize information and present it to peers, customers, and members of Senior Management
• Various facilities within and outside of ALI
• Office, laboratory, processing floor, warehouse and other, as necessary
• May be asked to occasionally work in hot and cold environments, as necessary

• Must be able to remain in a stationary position and/or move throughout the facilities for extended periods of time, as necessary
• Must be willing to work weekends, as necessary
• Must be able to work independently, as necessary