Accounts Payable Specialist

Accounts Payable Specialist Job Description Overview:

The Accounts Payable Specialist’s responsibilities include maintaining financial records and reports, performing account reconciliations, assisting with budget and close processes and maintaining accounts payable documentation. You will also be assisting the Vice President of Finance as needed and responding to information requests by management and for auditing purposes. An outstanding Accounts Payable Specialist should have excellent communication, organizational, and analytical skills.

• Ensure all vendor invoices are approved and paid timely using a 3‑match confirmation:
  Vendor, PO and Receipt line all match the invoice.
• Receive, process and verify invoices related to accounts payable and respond to all vendor inquiries while maintaining excellent relationships with our vendors.
• Manage and file all communications sent to the Accounts Payable function.
• Prevent credit hold situations and rectify those situations when they arise.
• Manage and assist with the month‑end AP accrual to ensure all company liabilities are accurately accrued for the correct period. Run and review the open PO with receipts for potential accrual at month‑end.
• Perform weekly check runs and distribute checks timely with correct documentation.
• Work closely with the operations team to ensure timely receipt of PO's and invoice processing.
• Process Build Ops and Sage Intacct invoices to the correct GL accounts, working with the accounting team as needed.
• Assist with preparing account reconciliations and monthly close.
• Perform all other duties as assigned.

• High School Diploma or GED minimum; associate or bachelor’s degree preferred.
• 2+ years of accounting experience.
• Excellent communication skills, both written and verbal.
• Strong numeracy and analytical skills.
• Good problem‑solving and time‑management abilities.
• Highly organized and detail oriented.