Administrative Assistant & Communications Coordinator

Overview

Full-Time Administrative Assistant & Communications Coordinator at Omaha Inland Port Authority

Available Openings: 1

Posted Date:
January 28, 2026

Apply By:
February 20, 2026

Pay Type:

Salary

Compensation: $50,000 - $65,000

Education Level: High School

Performs skilled administrative and communications duties with accountability and professional judgment in a public-sector environment comparable to the City of Omaha’s administrative classifications. This position supports OIPA staff and Board operations, manages day-to-day office functions, and leads the development and coordination of internal and external communications, including newsletters, website content, and social media. The role ensures compliance with public-sector governance standards while supporting transparency, stakeholder engagement, and organizational effectiveness.

• Executive & Office Administration
  • Manages OIPA staff calendars, travel arrangements, correspondence, and meeting scheduling.
  • Oversees front-office operations, including reception, mail, supplies, procurement, and vendor coordination.
  • Maintains organized digital and physical records, including contracts, resolutions, filings, and contact databases.
  • Supports office technology and facilities to ensure smooth daily operations.
  • Reconciles OIPA cards and manages day-to-day administrative financial transactions.
  • Provides professional front-desk and public-facing support, responding to inquiries by phone, email, and in person.
• Board & Public-Sector Governance Support
  • Coordinates and supports Board and stakeholder meetings, including:
    Agenda preparation and distribution;
    Meeting logistics and venue setup;
    Minutes, action items, and records retention.
  • Ensures compliance with the Nebraska Open Meetings Act and public-sector record-keeping requirements.
  • Supports advisory committees and working groups, as assigned.
• Communications & Content Development
  • Drafts, edits, and distributes official communications, reports, and presentation materials.
  • Develops and manages organizational newsletters and email communications.
  • Coordinates and schedules social media content to support OIPA initiatives, events, and announcements.
  • Assists with website updates and ongoing content maintenance.
  • Supports communications planning for board actions, public meetings, and community engagement efforts.
  • Tracks basic communications metrics (e.g., distribution lists, engagement, posting schedules).

• Required:
  • Equivalent to 3+ years of administrative, office management, executive assistant, or communications experience, preferably in governmental, quasi-public, or nonprofit settings.
  • Proficiency in Microsoft Office Suite and Google Workspace.
  • Confident and comfortable using everyday technology, including laptops, printers, scanners, and video conferencing platforms.
  • Strong written and verbal communication skills, organizational abilities, attention to detail, and professional judgment.
  • Comfortable managing professional interactions ranging from executive scheduling and board support to public-facing communication.
• Preferred:
  • Bachelor’s degree in Communications, Public Administration, Business, English, or related field.
  • Experience in a public-sector, economic development, or public authority environment.
  • Experience supporting boards, advisory committees, or public meetings.
  • Familiarity with newsletter platforms, website content management systems, or social media scheduling tools.
  • Basic graphic or layout skills (e.g., Canva) a plus.

• Contact:
  Myah Lanoux
• Phone
• Email
• 4411 Florence Blvd., Unit 001, Omaha, NE 68110, US