Administrative Assistant

Take Charge of Your Career at Interstates

At Interstates, we don't just show up to work, we show up for each other. From our headquarters in Iowa to job sites across the country, we're doing award-winning electrical, controls, automation, and OT work that powers industrial facilities for clients here in the U.S. and around the world. Whether you're bending conduit, wiring panels, writing code, supporting projects, or helping things run behind the scenes, you'll be part of a crew that works hard, shares laughs, and takes pride in doing quality work.

We believe in building strong teams, doing the right thing, and making a difference in the communities where we live. If you want to grow and do meaningful work, you'll feel at home here.

Interstates is looking for an experienced Administrative Assistant to support key business leaders as a trusted partner. This role goes beyond task execution—you'll help think through priorities, processes, and decisions while keeping work moving efficiently and consistently. You'll collaborate closely with cross-functional teams to coordinate priorities and ensure initiatives continue to move forward. If you enjoy juggling details, supporting multiple efforts at once, and bringing calm and clarity to a fast-paced environment, this could be a great fit.

This is a highly collaborative, in-person role based in our Omaha office.

• Manage leader calendars, schedules, and meeting coordination
• Coordinate travel arrangements and expense reporting
• Assist with day‑to‑day administrative and operational needs
• Provide first‑pass support on reports, presentations, and business documents
• Help organize information, improve clarity, and ensure materials are ready for use

• Coordinate recurring meetings (weekly, quarterly, and planning sessions)
• Prepare agendas, capture meeting notes, and track follow‑up actions
• Help maintain accountability across teams and initiatives

• Help track and update project opportunities
• Maintain documentation and standards, ensuring consistent formatting, clear structure, accountability for follow‑through

• 3+ years of experience in an administrative, assistant, or coordinator role
• Strong administrative experience supporting key leaders
• Ability to think critically, ask good questions, and offer input
• Highly organized with excellent follow‑through
• Comfortable managing frequent calendar changes and shifting priorities
• Clear communicator—written and verbal
• Ability to multitask, prioritize work, and operate independently
• Proficient with Microsoft tools (Outlook, Word, PowerPoint, Excel)

Interstates may collect personal information as part of your job application, such as your contact details, work history, education, and any information you provide. This information is used only for recruitment, to evaluate your candidacy, and to meet legal requirements. For details about our privacy practices and your rights under the California Consumer Privacy Act (CCPA), please see our Privacy Policy.

By applying, you acknowledge that you have reviewed this notice.

Interstates is an EEO provider and offers a drug‑free workplace. Employment at Interstates is at‑will and may be terminated at any time with or without notice or cause, except as otherwise provided by law.