Administrative Assistant & Communications Coordinator

Overview

Full-Time Administrative Assistant & Communications Coordinator at Omaha Inland Port Authority

Available Openings: 1

Posted Date:
January 28, 2026

Apply By:
February 20, 2026

Compensation: $50,000 - $65,000

Education Level: High School

• Executive & Office Administration:
  Manages OIPA staff calendars, travel arrangements, correspondence, and meeting scheduling.
• Oversees front-office operations, including reception, mail, supplies, procurement, and vendor coordination.
• Maintains organized digital and physical records, including contracts, resolutions, filings, and contact databases.
• Supports office technology and facilities to ensure smooth daily operations.
• Reconciles OIPA cards and manages day-to-day administrative financial transactions.
• Provides professional front-desk and public-facing support, responding to inquiries by phone, email, and in person.

• Board & Public-Sector Governance Support:
  Coordinates and supports Board and stakeholder meetings, including:
• Agenda preparation and distribution
• Meeting logistics and venue setup
• Minutes, action items, and records retention
• Ensures compliance with the Nebraska Open Meetings Act and public-sector record-keeping requirements.
• Supports advisory committees and working groups, as assigned.

• Drafts, edits, and distributes official communications, reports, and presentation materials.
• Develops and manages organizational newsletters and email communications.
• Coordinates and schedules social media content to support OIPA initiatives, events, and announcements.
• Assists with website updates and ongoing content maintenance.
• Supports communications planning for board actions, public meetings, and community engagement efforts.
• Tracks basic communications metrics (e.g., distribution lists, engagement, posting schedules).

Required:

• Equivalent to 3+ years of administrative, office management, executive assistant, or communications experience, preferably in governmental, quasi-public, or nonprofit settings.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Confident and comfortable using everyday technology, including laptops, printers, scanners, and video conferencing platforms.
• Strong written and verbal communication skills, organizational abilities, attention to detail, and professional judgment.
• Comfortable managing professional interactions ranging from executive scheduling and board support to public-facing communication.

Preferred:

• Bachelor’s degree in Communications, Public Administration, Business, English, or related field.
• Experience in a public-sector, economic development, or public authority environment.
• Experience supporting boards, advisory committees, or public meetings.
• Familiarity with newsletter platforms, website content management systems, or social media scheduling tools.
• Basic graphic or layout skills (e.g., Canva) a plus.