Chief of Staff Veterans Encouraged

Overview

Executive Assistant to the CEO
Location: Omaha, Nebraska
Compensation: $100K–$140K base + performance bonus
Reports to: Chief Executive Officer
Type: Full-time | High-Visibility Role | Strategic Support
Sector: Professional Services

This fast-growing, mission-driven company is led by a dynamic CEO who also operates as a public speaker and podcast host. With expansion and media visibility accelerating, the firm is seeking a strategic Executive Assistant to ensure the CEO’s time, energy, and communication are focused on what matters most. This is not a traditional support role—it’s a high-trust partnership.

This role blends traditional executive support with project management, communications, CRM oversight, and media coordination. You’ll operate as a right hand to the CEO—handling confidential matters, managing high-stakes schedules, and driving execution across internal and external initiatives.

If you’ve ever served as an Aide-De-Camp or thrived as the operational linchpin in a high-tempo environment, this is your opportunity to shape the inner workings of a growing legal and media platform.

• Own and manage the CEO’s complex calendar, inbox, and communication workflows
• Prioritize and triage CEO requests, ensuring critical follow-up and delegation
• Prepare agendas, materials, and briefings for meetings with leadership, clients, and partners
• Coordinate all domestic and international travel, itineraries, and expense tracking
• Handle sensitive information with absolute discretion and professional judgment

• Coordinate speaking engagement logistics: travel, contracts, AV, and post-event wrap-up
• Track upcoming events, submissions, and deadlines for CEO’s speaking appearances
• Prepare media kits, outlines, slides, and packets in coordination with content teams
• Manage podcast recording schedules, guest booking, and production timelines
• Collaborate with marketing and production teams to meet content deadlines

• Act as a liaison to internal teams, external vendors, clients, and stakeholders
• Draft, edit, and send correspondence on behalf of the CEO
• Maintain CRM data accuracy and build reporting workflows
• Track projects, deadlines, and commitments—ensuring completion without the CEO needing to follow up
• Apply a “10-80-10” model for project execution: prep 10%, execute 80%, review 10%

• 5–10+ years supporting executive leaders, consulting, or high-visibility roles
• A Bachelor’s degree (MBA or military Aide-De-Camp experience a strong plus)
• Strong project management skills; PMP certification preferred
• High digital fluency across email, calendar tools, Microsoft Office, Google Workspace, CRM systems
• Exceptional writing, judgment, and interpersonal communication skills
• Experience supporting public speakers, content creators, or media-facing executives
• A service-minded, proactive, and calm-under-pressure mindset

• Experience managing podcast logistics or media production workflows
• Confidence navigating high-profile environments with poise

• Serve as a critical force multiplier to a CEO leading a high-impact, values-driven law firm
• Work in a mission-centered environment that includes media, public speaking, and podcasting
• Gain exposure to leadership strategy and long-term firm growth
• Competitive comp, strong benefits, and potential to evolve into a Chief of Staff role

Mil Spec Talent is a boutique headhunting firm that helps our clients get connected with top talent in the industry. We work with mid-career, industry-experienced Veterans with 3-15 years of proven success in the private sector. For our contingency recruitment partners, we provide this value with minimal risk.