Operations Coordinator I​/II

Overview

The operations coordinator is responsible for supporting productivity, solving logistical problems and creating order. Performs complex administrative tasks requiring independent judgment with considerable knowledge of administrative processes with minimal supervision.

• Regularly composes memos, reports, and other correspondence from a brief outline, sketchy draft or verbal instructions, ensuring professionalism and compliance with document standards.
• Responds to phone inquiries and requests, routes callers to the appropriate party, handles incoming calls for management in the absence of the department head, and coordinates schedules and appointments; maintains the calendar for the vice president, directors, and managers.
• Coordinates meetings, including scheduling, documenting agendas, preparing meeting document packages, reservations, and travel arrangements; makes travel arrangements based on brief instructions.
• Attends staff meetings and other business meetings; keeps meeting notes, action item lists, and prepares meeting summaries and final action item lists.
• Assists management in preparing contract requests, work offers, and authorizations for expenditure; ensures contracting procedures with third parties are followed; codes invoices and prepares and reviews expense reports using defined code categories; manages the department purchasing card and resolves related issues.
• Assists in preparing, processing, and troubleshooting requisitions, purchase orders, and invoices; monitors costs and interfaces with accounting and procurement personnel for changes and corrections.
• Monitors and maintains the filing system to ensure accuracy and efficient data retrieval.
• Responsible for entering time records into the payroll system for the designated group.
• Collects data, consolidates, reviews, and submits weekly reports for vice presidents, directors, and managers.
• Prepares PowerPoint presentations and edits them for vice presidents, directors, and managers, as requested.
• Performs administrative tasks requiring independent judgment with knowledge of administrative processes and company policies.
• Independently plan and coordinate department conferences, events and travel with minimal supervision.
• Reviews and monitors the department’s vehicle fleet, resolves fleet card issues, and assists with vehicle and safety statistics.
• Assists management and department employees with training schedules, monitoring, and tracking completion.
• Performs administrative functions for maintenance control system record keeping, task management and reporting.

• Associate’s degree in business, sociology, psychology or related field, or equivalent work experience. Typically 4 years of related, progressive work experience if no degree.
• A minimum of 3 years of secretarial/administrative experience.
• Effective oral and written communication skills and interpersonal skills; ability to work with all levels of internal and external personnel.
• Provides effective administrative leadership within the department.
• Excellent PC skills, proficient in Word, Excel, PowerPoint, and Outlook.
• Excellent typing, grammar, punctuation and spelling skills; accuracy is critical.
• Working knowledge of technical reports.
• Must be able to organize and maintain filing system.
• Effective analytical and problem-solving skills.
• Must be detailed-oriented with good organizational skills.
• Ability to work in a fast-paced environment under pressure, to prioritize and handle multiple tasks and projects concurrently.

BHE Pipeline Group consists of Berkshire Hathaway Energy’s interstate natural gas pipeline companies, BHE GT&S, Kern River Gas Transmission Company and Northern Natural Gas Company. Combined, BHE Pipeline Group operates approximately 21,200 miles of pipeline with a design capacity of approximately 21.1 billion cubic feet of natural gas per day, owns assets in 27 states and is an industry leader in natural gas transportation.

BHE Pipeline Group also operates 22 natural gas storage facilities with a total working gas capacity of 515.6 billion cubic feet and a liquefied natural gas export, import and storage facility.

Northern Natural Gas is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or religious creed, age, national origin, ancestry, citizenship status (except as required by law), gender (including gender identity and expression), sex (including pregnancy), sexual orientation, genetic information, physical or mental disability, veteran or military status, familial or parental status, marital status or any other category protected by applicable local, state or U.S. federal law.

Employees must be able to perform the essential functions of the position, with or without an accommodation.