More jobs:
Executive Assistant
Job in
Omaha, Douglas County, Nebraska, 68197, USA
Listed on 2026-02-16
Listing for:
CFO Systems Recruiting & Staffing
Full Time
position Listed on 2026-02-16
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration, Administrative Management -
Business
Office Administrator/ Coordinator, Business Administration, Administrative Management
Job Description & How to Apply Below
Executive Assistant Opportunity to Support Great Leadership!
Our client is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the CEO and COO. This trusted role serves as a key partner to executive leadership, ensuring seamless daily operations, effective communication, and successful execution of strategic initiatives.
The ideal candidate is professional, discreet, adaptable, and capable of managing multiple priorities in a fast-paced healthcare environment.
Key Responsibilities:Executive Support
- Manage complex calendars for the CEO and COO, including scheduling internal and external meetings
- Coordinate travel arrangements, itineraries, and expense reporting
- Screen calls and emails; prioritize and respond as appropriate
- Maintain confidentiality regarding sensitive company and patient information
- Assist with planning, tracking, and execution of strategic initiatives and operational projects
- Coordinate timelines, deliverables, and cross-department communication
- Monitor project progress and provide status updates to leadership
- Organize documentation and maintain project management systems
- Serve as a point of contact for external vendors and service providers
- Coordinate contracts, renewals, and service agreements
- Track vendor performance and ensure timely communication and follow-up
- Schedule and coordinate leadership meetings and team events
- Track action items and ensure follow-through
- Coordinate logistics including conference rooms, virtual platforms, and catering
- Maintain organized filing systems
- Assist with policy documentation and internal communications
- Improve administrative processes and workflows for efficiency
- 3+ years of executive administrative experience (C-suite support preferred)
- Strong project management and organizational skills
- Excellent written and verbal communication skills
- High level of professionalism and discretion
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Ability to multitask and prioritize in a dynamic environment
- Healthcare or medical office experience is a plus
If you're looking for flexible hours and a great team, please email you resume to
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