Office Specialist

Job Posting

JR Office Specialist (Open)

The work we do matters!

Health & Human Services - Agency 25

Omaha, NE

$17.254

02-25-2026

• Provides administrative support for Children’s Services Licensing staff state-wide.
• Reviews and redacts public records and uploads to the public website. Screens documents against set requirements, comparing them with established references and guidelines, and verifies their accuracy and completeness.
• Enters, updates, retrieves, and deletes current and archival licensing data, files, records, and documents within hard copy or electronic databases and other record keeping systems.
• Orders, tracks, and checks in office supply needs and communicates with vendors and DHHS Supply Unit. Coordinates office scanner/copier maintenance, supply orders, and usage reporting. Schedule vehicle maintenance and ensure completion and submission of monthly car logs.
• Answers main Omaha Child Care Licensure office phone line, acts as first point of contact for walk-ins, and answers general licensure inquiries. Processes and tracks incoming and outgoing mail.
• Coordinates people, equipment, location, and supplies for meetings, hearings, and/or conferences; prepares transportation and lodging reservations and travel vouchers. Contacts agency or other state/local government employees to obtain operational assistance or to relay and verify information on resources available; operates specialized communication equipment (e.g., electronic, audio and/or visual devices).
• Implements program-administrative service monitoring/evaluation processes to provide the means for the supervisor to determine the effectiveness of operations directed and associated problems.
• Examines and processes licensing forms, applications, documents, and reports, and responds to requests and inquiries, related to permitting, licensing, application, certification, registration, or other agency program-administrative processes and operations.

Minimum Qualifications: Coursework/training in administrative/office support functions, procedures, and methods including the operation of personal computers and office equipment; or areas related to the programs and functions of the employing agency. OR Experience in customer service or public contact; or applying criteria/regulations; and/or performing administrative/office/secretarial support work including use of personal computers and office equipment.

Bi-lingual preferred but not required.

Valid driver's license.

Applicant must be able to communicate effectively both orally and verbally, in a clear and concise manner. Must be able to develop and maintain effective relationships with team members, licensees, and other relevant partners. Must be able to understand and apply all relevant program policies, procedures, and licensing regulations. Must be able to work independently and meet all established deadlines. Must be able to self-monitor their work through the use of relevant licensing reports.

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We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation. Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: #benefits

The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.