Accounting Assistant - Omaha, NE

Position Overview

The Accounting Assistant will classify, examine, and analyze accounting records and prepare related financial statements and reports.

• Provide a full range of support including processing commodity and invoices, verifying accuracy of correct counter party, amount, and banking instructions.
• Handle key cash transactions and reconcile discrepancies with the plant.
• Coordinate with the credit department on collection calls.
• Review submitted lien waivers for accuracy, work with customers on changes, and coordinate with the credit department for signatures and notaries.
• Enter approved credit applications into Informatica.
• Assist with indexing material sales.
• Classify, examine, and analyze accounting records and prepare related financial statements and reports.
• Administer AR/invoices and other related clerical functions.
• Work closely with the Credit Department to resolve invoice issues.
• Research discrepancies and follow through to resolution.
• Balance, record, and summarize financial data, records, general ledgers, accounts, bank transactions, and various accounting software resources.
• Compile and prepare various daily, weekly, or monthly reports as directed.
• Provide customer service through phone calls and emails.
• Process corrections to clear balances and resolve customer payment discrepancies, ensuring accurate accounting records to maintain a clear audit trail.
• Prioritize multiple tasks and provide flexibility when requested to work on special projects.
• Process material purchase transactions for multiple vendors.
• Provide backup to billers while on PTO.
• Monitor expiring Certificates of Insurance and request updated insurance.
• Review and send approved invoices for payment.
• Scan and index documents in record retention database.
• Assist with miscellaneous data entry, administrative office tasks, and assist accounting department as needed.
• Other duties as assigned.

• High School diploma or general education degree (GED) required.
• Associate’s degree (A.A.) or equivalent from a two‑year college or technical school preferred; or six months to one‑year related experience and/or training; or an equivalent combination of education and experience.

• Must be 18 years in age or older.
• Must pass a pre‑employment drug screen and criminal background check.
• Must report to the office dressed appropriately and ready to begin work at the designated start time.
• Strict adherence to safety requirements and procedures as outlined in the Employee Handbook.
• Willingness to work independently within a team environment and assist the team with other duties as required.
• Regular and predictable attendance at assigned times is required.
• Must be willing to work nights, weekends, and overtime when necessary.

• Must be proficient in Microsoft Office products, especially Excel.
• Effective verbal and written communication skills and an ability to work with management.
• Ability to operate office equipment including computers, copiers, ten‑key adding machines, printers, etc.
• Ability to analyze issues independently and complete daily activities according to the work schedule.
• Ability to perform under deadline pressure.
• Ability to read, comprehend, and write simple instructions, short correspondence, and memos.
• Ability to perform basic mathematical skills such as addition, subtraction, and multiplication.
• Ability to apply common sense understanding to carry out written or oral instructions.
• Ability to work independently without constant supervision.

• Frequently required to reach with hands and arms, talk, hear, and lift and/or move up to 10 lbs.
• Regularly required to sit and use hands and fingers to manipulate/handle objects.
• Occasionally required to stand, walk, stoop, kneel or crouch, lift and/or move up to 25 lbs.
• Ability to communicate with others by telephone and in person.
• Ability to utilize office equipment including a computer for word processing, email communication, and preparation of documents and presentations.
• May require sitting for extended periods of time.

• The noise level in the work environment is usually quiet to moderate.
• The…