Administrative Support Lead

Responsibilities

include research, documentation, meeting coordination, travel support, and maintaining communication flow to keep leadership informed of mission-related issues. This role is critical for enabling smooth operations and supporting organizational initiatives.

• Research and compile information for projects and topics; prepare clear, concise, and coordinated written communications.
• Keep leadership informed of issues impacting the Directorate’s mission.
• Monitor progress on taskings and initiatives; provide background information for program events.
• Draft documents for leadership approval and signature; disseminate policy and guidance.
• Coordinate, document, and support meetings and conferences, including scheduling and setup for physical and virtual meetings.
• Prepare background materials, invite participants, and ensure meeting documentation (attendance logs, minutes, action items) is filed per policy.
• Maintain scheduling documents and requirements for video/online conferencing, including equipment setup instructions and maintenance logs.
• Provide travel planning and execution support; serve as Non-DTS Entry Agent (NDEA) and perform CBA reconciliation (permission level
  4).
• Ensure compliance with DoD travel and financial management regulations.
• Meeting & Conference Oversight:
  Lead the scheduling, setup, and execution of both physical and virtual meetings. This includes managing invitations, preparing background materials, and maintaining conference room equipment logs.

• 10+ years of experience providing administrative or executive-level support in a DoD or government environment.
• Strong organizational skills with ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (Teams, Zoom, etc.).
• Experience preparing official correspondence, meeting agendas, minutes, and action tracking.
• Knowledge of DoD travel systems and processes (DTS, CBA reconciliation).
• Excellent written and verbal communication skills.
• Organizational
  
  Skills:
  
  Proven ability to manage multiple competing priorities and monitor long-term taskings until completion

• Experience supporting senior leadership engagements and high-level meetings.
• Familiarity with DoD Financial Management Regulation (DODFMR) and travel policies.
• Prior experience in AFNWC/NCC or similar DoD organizations.
• Ability to work independently and maintain confidentiality in sensitive environments

Bachelor's Degree; additional years of experience may be used in lieu of education.

Top Secret w/SCI eligibility

TBD

medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, EAP, parental leave, pet insurance, paid time off, and holidays.