Executive Assistant​/Operations Administration

Essential Functions

• Assists with administrative support to include scheduling meetings and other administrative duties as assigned.
• Professionally deal with highly sensitive and confidential information. Possess very strong communications skills and experience and able to work in a fast-paced, deadline driven environment.
• Complete a broad variety of administrative tasks that facilitate the Executives ability to effectively lead the organization, including assisting with special projects, designing, and producing complex documents, reports, and presentations, collecting information for meetings, scheduling and maintaining calendars, coordinating travel arrangements, organizing and coordinating meetings, preparation of agendas and assisting with presentations.
• Answer questions from all levels of the organization with precision, accuracy and with a sense of urgency.
• Advise and provide input and guidance to the strategic use of the executives time.
• Communicate and cooperate with all levels of employees and external contacts in a way that represents the company in a positive and professional manner.
• Prioritize conflicting needs; handles matter quickly, proactively and follows through on projects to successful completion, often with deadline pressures.
• Processes various invoices and reports. Research and answer questions relating to company policies and procedures.
• Assist with tracking department contracts ensuring they are in the organizations database.
• Track usage of executive VISA and reconcile monthly statements. Provide administrative support by providing strategic analysis and reports with results. Perform a variety of communication functions including drafting broad communications, coordinate events, schedule meetings, and make travel arrangements, including international travel.

• Associate's degree in related field. Equivalent work experience may substitute for education Required

• Minimum 7 years of administrative assistant experience required

• Ability to deal professionally and effectively with employees at all levels in the organization, Board members and the public.
• Ability to use the computer and other modern technology found in the health system environment.
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and social media web platforms.
• Very strong interpersonal skills and the ability to build relationships with key stakeholders.
• Strong organizational skills and the ability to manage multiple tasks and projects simultaneously such as meetings, coordinating events, maintaining projects, etc.
• Ability to be confident in decision making and problem solving.
• Ability to understand and work in a dynamic environment.
• Strong detail orientation.
• Ability to draft, proofread, and edit documents and written communications.
• Maintain a strong professional demeanor as well as enthusiasm in representing Childrens goals and objectives.
• Always manage and maintain confidential information.
• Multi-task oriented and prioritizes work.

• A valid drivers license may be required

Childrens is the very best for kids and the very best for your career! At Childrens, we put YOU first so together, we can improve the life of every child!