Senior Executive Assistant

Hiring For The Assertive Community Treatment (ACT) team Senior Executive Assistant

Location: 7929 W Center Rd, Omaha, NE

Job : 848

# of Openings: 1

Job Type: Full-Time

The Senior Executive Assistant serves as a strategic partner to the organization’s executive leadership team, providing high‑level administrative, operational, and project management support. This position is responsible for managing executive schedules, coordinating Board of Directors activities, facilitating executive communications, and ensuring the efficient execution of organizational priorities. The Senior Executive Assistant operates with a high degree of professionalism, discretion, initiative, and independent judgment.

This individual must be highly organized, technologically savvy, and capable of balancing strategic responsibilities with tactical execution. The successful candidate is a self‑starter who anticipates organizational needs, proactively solves problems, maintains confidentiality, and collaborates effectively across all levels of the organization.

• Provide comprehensive administrative support to members of the Executive Leadership Team.
• Manage complex executive calendars, scheduling priorities, travel arrangements, and meeting logistics.
• Coordinate and facilitate communications between executive leadership, internal stakeholders, external partners, and community leaders.
• Serve as the primary liaison between the Executive Leadership Team and the Board of Directors.
• Coordinate all Board of Directors meetings, committee meetings, retreats, and special events.
• Prepare and distribute Board meeting agendas, board packets, presentations, minutes, resolutions, and supporting materials.
• Maintain official Board records, governance documentation, meeting minutes, and organizational archives.
• Assist executive leadership with strategic initiatives, special projects, and organizational priorities.
• Track action items, project milestones, deadlines, and deliverables to ensure accountability and timely completion.
• Draft, edit, proofread, and distribute executive correspondence, reports, presentations, and organizational communications.
• Prepare executive briefing materials, research reports, and presentation content for internal and external meetings.
• Monitor organizational priorities and proactively identify opportunities to improve operational efficiency and effectiveness.
• Exercise independent judgment to resolve routine and complex administrative matters.
• Maintain strict confidentiality regarding sensitive organizational, personnel, governance, and financial information.
• Coordinate executive and board‑related technology platforms, including virtual meeting systems, document management systems, and collaboration tools.
• Facilitate communication and information flow among executive leadership, Board members, and organizational stakeholders.
• Support organizational events, leadership retreats, board development activities, and strategic planning initiatives.
• Ensure all assigned projects, communications, and deliverables are completed accurately and within established timelines.
• Other job‑related duties as assigned.

• Exceptional organizational skills with the ability to manage multiple competing priorities simultaneously.
• Excellent verbal, written, and interpersonal communication skills.
• Demonstrated ability to interact professionally with executives, board members, community leaders, and stakeholders.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Strong technological aptitude with the ability to quickly learn and utilize new software platforms and systems.
• Strong project management and coordination skills.
• Exceptional attention to detail and commitment to accuracy.
• Ability to exercise sound judgment, discretion, and independent decision‑making.
• Proven ability to maintain confidentiality and handle sensitive information appropriately.
• Strong critical thinking, analytical, and problem‑solving abilities.
• Demonstrated ability to anticipate needs and proactively address challenges before they arise.
• Ability to balance strategic thinking with…