Office Services Coordinator – Mail & Scanning

Office Services Coordinator – Responsibilities

• Scan daily mail and documents for all departments, indexing them to the correct team members.
• Scan Property & Casualty mail into EPIC daily; maintain working knowledge of the EPIC system.
• Sort and route incoming mail to departments twice daily.
• Post outgoing mail and complete Fed Ex labels for all outgoing shipments.
• Send documents to corporate accounting and deposit checks for commissions and premiums across multiple departments.
• Answer and forward main line calls; operate the switchboard with extended coverage during vacations.
• Assist with annual department mailing needs.
• Provide backup support to the Copy Center, including completing rush print jobs as needed.
• Serve as backup for the front desk.
• Clean and stock the lounge at the end of each day.
• Additional duties as assigned.

• High school diploma or equivalent preferred.
• At least 2 years of experience in an administrative, office support or customer service role preferred.
• Equivalent combination of education and/or relevant work experience may be substituted.
• Proficiency with Microsoft Office Suite and basic design tools (e.g., Canva).
• Familiarity with social media platforms for business use.
• Strong organizational and attention to detail skills.
• Strong verbal and written communication skills.
• Excellent organizational skills and the ability to manage multiple priorities in a fast‑paced environment.

• Department:
  Office Administration & Clerical.
• Required Experience:
  
  1‑2 years of relevant experience.
• Required Travel:
  No Travel Required.
• Required
  
  Education:
  
  High school or equivalent.

• A rewarding career helping local businesses in the community.
• Rewards for top performers.
• Medical/dental/vision/life insurance.
• Paid Parental Leave.
• Health Savings Account.
• 401(k) matching program.
• Voluntary insurance options.
• Life and disability plans.
• Work/life balance.
• Opportunity to learn from the expertise of coworkers.
• Growth – HUB is growing, and so can your career.

HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations. E-Verify Program.