Office Manager

Posting Type and Employment

Posting Type: Open Competitive;
Work Type: Full-Time.

Skilled administrative and supervisory work in an administrative office of a City department. The employee supervises a group of staff handling complex administrative and clerical functions, makes independent decisions based on experience and policies, and receives general guidance from a supervisor.

High school diploma or equivalent plus five (5) years of professional office experience, with at least two (2) years in a supervisory capacity. For the Planning Department – Permits and Inspections Division: two years of processing permit applications and reading plans is required and two years of experience using Accela or similar software is preferred. For the Omaha Public Library: a bachelor’s degree is preferred.

• Pay range: $68,744.00 – $91,041.60 annually.
• Forty‑hour work week.
• Paid leave: 12 days vacation, 5 days management, 15 days sick, 15 holidays.
• Group health insurance (medical, vision, dental) for individuals or family.
• Defined benefit pension plan and Social Security benefits.

• Knowledge of office management principles, modern procedures, and equipment.
• Proficiency with computer technology and software applications.
• Knowledge of departmental policies, procedures, and functions.
• Office bookkeeping, record keeping, and report compilation.
• Understanding of rules and regulations; ability to apply them to practical situations.
• Ability to learn and adapt to new technologies and software.
• Planning, organizing, and supervising administrative staff.
• Preparation of clear oral and written reports.
• Development and implementation of new operating procedures.
• Prioritization of goals and assignments; completion of projects with minimal supervision.
• Effective verbal and written communication.
• Confidentiality of departmental communications and documents.
• Understanding of written or oral instructions.
• Establishing and maintaining effective working relationships with employees, representatives, and the public.
• Adherence to safety policies, procedures, and guidelines.

• Recommend hiring, discipline, or termination; train, schedule, assign, oversee, and evaluate administrative and clerical staff.
• Oversee processing and approval of non‑Council‑approved financial documents (bids, contracts, requisitions, credit card statements, vouchers).
• Monitor departmental projects, perform final close‑outs, and compile reports on start/completion dates, quantities, costs, labor, equipment, and cost figures.
• Maintain personnel, inventory, payroll, receipts, cost, and work records.
• Coordinate administrative activities to increase efficiency and reduce duplication.
• Coordinate fiscal operations, compile budget requests, monitor expenditures, and prepare monthly fiscal reports.
• Assist in maintaining departmental website.
• Provide reports on division services as scheduled or needed.
• Maintain regular job attendance per established schedule.
• Perform other related duties as assigned.
• If assigned to the Convention and Visitor's Bureau:
  • Build and maintain a digital library of location images.
  • Coordinate preparation of an events calendar and distribute updates.
  • Gather information for a Visitor's Guide, proofread, and coordinate mailings.
  • Maintain media list for advertising and publicity.
• If assigned to the Planning Department – Permits and Inspections Division:
  • Review and issue building and construction permits, ensuring accuracy and adherence to standards and policies.
  • Provide technical information on issuance of permits.
  • Calculate and issue refunds for cancelled permits.

Candidate must prove U.S. citizenship, permanent residency, or authorization to work without sponsorship.

Any person who meets the qualifications and other requirements described in this posting may apply.