Secretary- Omaha; Adult Job Omaha area,Nebraska USA,Administrative/Clerical

Position: Secretary- Omaha (Adult)

Job Location:

Omaha, NE 68124

Salary: $35,264.16 annually

Work Schedule:

Some non-traditional hours may be required. In‑Office only.

Job Summary

This position is responsible for providing receptionist duties and clerical office support to district offices.

Responsibilities

The incumbents will perform a variety of front desk and clerical responsibilities, including:

Check‑in probationers, answer phone calls, and provide general office and program information.
Contact probation officers and other staff for appointments, pre‑sentence interviews, and meetings.
Open and close case intake files, maintain case documents such as violations, and prepare standard legal documents, letters, and correspondence from dictations.
Track, compile, and maintain routine case information such as criminal history and driver’s license details.
Process daily incoming and outgoing mail and answer calls providing general information.
Provide guidance to entry secretarial staff as needed.

Specific Duties

Serve as a receptionist and/or answer the telephone for the assigned district office or offices, determining the nature of the visit or call and directing callers to the proper office or person, or taking messages as required.

Serve as an information source for callers/visitors by providing directions as required.

Maintain an inventory of documents, brochures, applications, etc., and distribute them to visitors as requested.

Perform a variety of basic office support duties such as collating materials, distributing incoming mail, preparing materials for mailing, completing forms, proofreading typed or printed materials, and typing routine correspondence reports and other materials.

Perform other duties of a similar nature or level.

Requirements / Qualifications

Education: High school diploma or GED.

Experience: Minimum 2 years of administrative support/clerical experience, or an equivalent combination of education and experience sufficient to perform the essential duties.

Knowledge: Customer service principles, modern office procedures and equipment, basic filing and record‑keeping, cash handling techniques, basic bookkeeping techniques.

Skills: Computer proficiency and related software applications, customer service, filing, keyboarding, use of modern office equipment, cash counting and balancing, effective communication and interpersonal skills.

Physical Requirements

Primarily sedentary work. Occasional exertion up to 10 pounds may be required. Requirements include sitting most of the time with occasional walking and standing.

Equal Opportunity Statement

The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex, age, national origin, disability, marital status, or genetics.

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