Office Specialist

JR Office Specialist (Evergreen) (Open)

Agency: Health & Human Services - Agency 25

Location: Omaha, NE

Hiring Rate: $17.642

Provide ongoing customer service and support to the Eastern Service Area foster care teams and administrators. Manage day‑to‑day clerical operations for the foster care team; maintain a record of the IT bundle for new incoming staff, exiting staff, and current Relative Kinship support staff members; ensure equipment is accurately recorded on spreadsheets and in the Monday board; coordinate with the Administrative Specialist on ordering new equipment;

maintain an inventory of supplies needed for day‑to‑day operations; review and mail fingerprint cards; review fingerprint cards for accuracy; manage NFocus and Monday board entries, entering data to ensure cases are accurately reflected; manage receipts for credit card usage each month; consolidate the credit card and complete the process according to the timelines provided by accounting; manage accommodations needed for leadership travel;

manage vehicle and mileage usage each month; ensure mileage forms are completed and sent to the appropriate department monthly, and ensure any corrections are researched and corrected before sending out; upload monthly reports, medical reports, background checks, report cards, and home studies into document imaging.

• Coursework or training in administrative/office support functions, procedures, and methods including the operation of personal computers and office equipment; or areas related to the programs and functions of the employing agency.
• Experience in customer service or public contact; or applying criteria/regulations; and/or performing administrative/office/secretarial support work including use of personal computers and office equipment.

• Experience with Foster Care team office support.
• Knowledge of Microsoft Office products including Word, Excel, and PDF.

Valid driver’s license.

• State‑matched retirement contribution of 156%.
• 13 paid holidays.
• Generous leave accruals that begin immediately.
• Tuition reimbursement program.
• Public Service Loan Forgiveness Program (PSLF) through the Federal government.
• 79% employer‑paid health insurance plans.
• Dental and vision insurance plans.
• Employer‑paid $20,000 life insurance policy.
• Career advancement opportunities with the largest and most diverse employer in Nebraska.
• Training and development aligned with your career goals.
• Employee Assistance Program.

The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex, age, national origin, disability, marital status or genetics.