Executive Assistant to Office Founder & Executive Chairman

Executive Assistant To The Founder & Executive Chairman

You are a person with strong intuition and foresight, and an ability to anticipate needs and address them proactively. We need someone who has a high degree of initiative and a solution-oriented mindset. In the role of Executive Assistant to the Office of the Founder & Executive Chairman, you will be responsible for providing high-level administrative support with a wide range of tasks designed to ensure effective use of the Founder & Executive Chairman's time.

Executive Support:
Provide high-level administrative support including managing schedules, appointments, and monitoring effectiveness of time of the Founder & Executive Chairman, Executive Advisor to the Chairman, and Senior Director of Community Affairs.

Communication:
Serve as the primary point of contact between the Founder & Executive Chairman with their internal/external stakeholders. Handle phone calls, emails, and correspondence on behalf of the executives. Be a positive ambassador for the Office.

Meeting and Event Coordination:
Schedule and coordinate meetings, and events, including preparing agendas, organizing materials, and taking minutes. Ensure the Founder & Executive Chairman and those within the Office are prepared and briefed ahead of meetings.

Document Management:
Create and manage reports, presentations, and other business documents. Ensure that important files and information are properly organized and easily accessible in preparation for both virtual and on-site meetings.

Project Management:
Support in managing projects, including tracking timelines, follow-ups, and progress reports. May assist in developing strategic plans or initiatives.

Research:
Conducts research and gathers information, preparing summaries and reports that executives will use regularly.

Synergy:
Support the synergies between functions of the Founder & Executive Chairman and others on his team to ensure a successful team working environment with the same scope of influence.

Organizational activities:
Uses discretion, experience, judgment, and knowledge of the organization for facilitating activities.

Problem Solving:
Proactively address issues or concerns that arise, finding solutions to challenges before they escalate.

Travel Coordination:
Plan, schedule, and coordinate travel arrangements, including flights, accommodation, and itineraries.

Confidentiality:
Handle sensitive and confidential information with discretion.

Additional duties as assigned or when required.

Minimum Requirements:

• Experience:
  
  Minimum 7 years' experience in a professional, business, or administrative or role with a demonstrated track record for supporting highly organized leaders.
• Education:
  
  A bachelor's degree is preferred, although strong experience in administrative support may be considered in lieu of formal education.
• Strong Organizational
  
  Skills:
  
  Ability to manage multiple tasks and priorities with attention to detail.
• Effective Communication:
  Strong written and verbal communication skills for interacting with stakeholders.
• Time Management:
  Skilled in managing executives' time efficiently, often in fast-paced environments.
• Tech-Savvy:
  Proficiency in office software (e.g., Microsoft Office Suite, video conferencing platforms, mobile devices/app support) and familiarity with project management tools.
• Confidentiality & Discretion:
  Comfortable handling sensitive information and maintaining confidentiality.
• Adaptability:
  Able to adjust to changing priorities and tasks.

Personal Traits:

• Curious in nature with a strong desire to lean in and learn best practices and ways to enhance efficiency and success of the Office and those within it.
• Strong intuition and foresight, ability to anticipate needs and address them.
• Strong interpersonal skills, professionalism, and a proactive attitude.
• Ability to work independently and handle high-pressure, fast-paced situations.
• High degree of initiative and a solutions-oriented mindset.
• This role often requires flexibility, as the Executive Assistant to the Founder & Executive Chairman's Office may be called upon to assist with tasks outside the standard scope of administrative duties, occasionally assisting…