Executive Assistant

Executive Assistant

At Milan Laser Hair Removal, we're not just transforming skin—we're transforming confidence. As the nation's largest laser hair removal provider, we're built on a culture of excellence, innovation, and delivering a world-class experience for both our clients and our team.

We're looking for an Executive Assistant who is energized by fast-paced environments, enjoys thinking several steps ahead, and takes pride in creating seamless experiences behind the scenes. This role is ideal for someone who leads with professionalism, warmth, discretion, and a strong sense of ownership while confidently managing competing priorities and supporting senior leadership with excellence.

The Executive Assistant serves as a trusted partner to the President and Chief Marketing Officer, playing a key role in helping the executive office and broader organization operate smoothly and efficiently. This position supports complex scheduling, travel and event coordination, executive communications, strategic initiatives, and day-to-day operational priorities across a dynamic and growing organization.

From partnering closely with executive leadership to collaborating cross-functionally across teams, this role offers the opportunity to make a meaningful impact while helping drive alignment, organization, and momentum throughout the business. We're looking for someone who is highly organized, proactive, detail-oriented, and excited to be part of a high-performing, people-focused team.

Status:
Full-time | Salaried

Location:

Omaha, NE - Corporate Office (On-Site)

What You'll Do

• Executive Partnership & Strategic Support
  • Work in close partnership with the President and CMO, managing complex calendars and competing priorities with strategic intent
  • Protect executive time by proactively identifying conflicts, coordinating priorities, and ensuring alignment across initiatives
  • Handle confidential and sensitive matters with professionalism and discretion
  • Act as a liaison between the executive office and internal teams, external partners, and key stakeholders
  • Track action items, follow-ups, and commitments to ensure timely execution
• Communications & Stakeholder Management
  • Draft and manage executive communications including emails, talking points, memos, and briefings
  • Serve as a polished point of contact for executives, board members, clients, and external partners
  • Coordinate communication across teams, departments, and time zones to keep priorities moving forward efficiently
• Logistics, Events & Project Coordination
  • Coordinate travel arrangements, itineraries, and real-time schedule adjustments
  • Organize executive meetings, leadership events, and special projects from planning through execution
  • Support high-priority initiatives by tracking timelines, deliverables, and dependencies
  • Partner with Talent Acquisition and leadership teams to coordinate executive interview logistics and candidate experiences
• Document Preparation & Administrative Support
  • Create polished presentations, briefing documents, and executive-level reports
  • Manage expense reporting, invoice processing, and budget tracking for the executive office
  • Maintain organized filing systems, contact databases, and document libraries
• Front Office & Organizational Presence
  • Represent the executive office with professionalism, warmth, and executive presence
  • Help create a welcoming experience for clients, VIP guests, and business partners
  • Support front office responsibilities as needed, including receiving mail and deliveries

What We're Looking For

• 3–5+ years of executive assistant or chief of staff experience supporting senior leadership
• Proficiency in Microsoft Office Suite and digital collaboration tools
• Highly proactive, resourceful, and solutions-oriented
• Strong interpersonal skills and emotional intelligence
• Bachelor's degree preferred or equivalent professional experience

Why You'll Love Working Here

• Be part of a fast-growing, nationally recognized brand
• Work closely with executive leadership and gain exposure to high-level business operations
• Join a collaborative, high-performing team culture
• Opportunities for professional growth and development
• Make a meaningful impact in a role that supports…