Office Administrator

Your Responsibilities

• Prepares a variety of correspondence, reports, and other forms of documentation
• Provides assistance in copying, sorting, binding, distribution and/or mailing of materials
• Receives, reviews, and proactively handles daily mail, bringing items to manager when attention is required
• Coordinates and communicates calendar appointments for functional manager, ensuring preparedness for each meeting
• Arranges meeting rooms, hospitality items, and technology as needed
• Attends meetings, takes meeting notes and distributes notes
• Makes travel arrangements, itineraries, and travel credits
• Creates and maintains files of correspondences, records, and other materials
• Accurately creates expense reports, ensuring that payments are made in a timely manner
• Composes and prepares a variety of correspondence, reports, spreadsheets, and other documents including handwritten notes, auditory dictation, transcription, or typed notes, ensuring proper format, grammar, spelling, and punctuation
• Provides telephonic support for functional manager, screening calls, answering questions, and referring callers to appropriate resource
• Interacts with internal and external clients, exemplifying genuine hospitality and service
• Performs other responsibilities and duties as needed

• Bachelor’s Degree in Business Administration or related field and/or years of experience equivalent
• Strong knowledge of Microsoft Office Suite (Word, Outlook, Excel, and PowerPoint)
• Strong verbal and interpersonal communication skills required
• Understands industry trends and governmental regulations
• Ability to complete continuing education requirements as needed
• Ability to attend company, department, and team meetings as required, including industry training sessions
• Ability to comply with all company policies and procedures, proactively protecting confidentiality of client and company information
• Ability to efficiently organize work and manage time in order to meet deadlines
• Ability to travel by automobile and aircraft
• Ability to use office equipment such as a computer, keyboard, calculator, photocopier, and facsimile machine
• Ability to work on a computer for a prolonged amount of time
• Ability to work outside of normal business hours as needed
• Legally able to work in the United States