Events Services Coordinator

Event Services Coordinator

The Event Services Coordinator supports the Senior Event Sales Manager by overseeing the detailed planning and execution of events from the moment a contract is secured through the final stages of preparation. This role serves as a primary point of communication for clients, ensuring every detail is accurately documented, confirmed, and communicated to both the client and internal hotel departments.

Success in this position requires exceptional organizational skills, outstanding communication, and an unwavering attention to detail—because every detail matters. The Event Services Coordinator prepares comprehensive event orders, maintains accurate event files, coordinates timelines, updates client information, and ensures all event specifications are clearly communicated to operations teams. They assist with client correspondence, answer questions, manage changes, and help create a seamless planning experience while ensuring all departments are aligned for flawless event execution.

Additional responsibilities include preparing event documentation, maintaining organized records, assisting with administrative tasks, and supporting the Senior Event Sales Manager with day-to-day event coordination. The Event Services Coordinator plays a vital role in delivering the exceptional service and memorable experiences that have quickly made The Cottonwood known for hosting truly breathtaking events.

• High school diploma or equivalent.
• Previous hospitality, event planning, hotel, or administrative experience preferred.
• Strong written and verbal communication skills with professional email and business correspondence experience.
• Proficient with computers and standard office software; able to learn hotel and event management systems.
• Highly organized with exceptional attention to detail—because every detail matters.
• Able to manage multiple priorities while maintaining accuracy and a positive attitude.
• Professional, polished, and confident when interacting with clients, guests, and team members.
• Strong administrative and office skills, including scheduling, data entry, phones, and file management.
• Fluent in reading, writing, and speaking English.
• Able to perform the essential functions of the position safely and effectively.

At The Cottonwood, we're known for creating truly breathtaking events. We're looking for someone who shares our passion for excellence and understands that exceptional communication and attention to detail are the key to delivering unforgettable experiences.

Davidson Hospitality Group is an award-winning, full-service hospitality management company overseeing hotels, restaurants, dining and entertainment venues across the US. A trusted partner and preferred operator for Hilton, Hyatt, Kimpton, Marriott, and Margaritaville, Davidson offers a unique entrepreneurial management style and owners' mentality that provides the individualized personal service of a small company, enhanced by the breadth and depth of skill and experience of a larger company.

In keeping with the company's heritage of delivering value, Davidson is comprised of four highly specialized operating verticals:
Davidson Hotels, Pivot, Davidson Resorts and Davidson Restaurant Group.

In keeping with the company's heritage of delivering value to its owners and team members, Davidson offers a rich benefit program with a variety of benefits designed to enrich the lives and well-being of our team members and their families.

• Multiple Tiers of Medical Coverage
• Dental & Vision Coverage
• 24/7 Teledoc service
• Free Maintenance Medications
• Pet Insurance
• Hotel Discounts
• Tuition Reimbursement
• Paid Time Off (vacation, sick, bereavement, and Holidays).
• 401K Match

Working at Davidson is like nowhere else. It's less of a job, more of a calling. It's part career, part revolution. Because whatever you do here, you play a part in helping redefine the way quality hospitality is delivered to our guests, our clients, our partners, and each other.

EOE AA
- Minorities/Females/Vet/Disability/Gender Identity/Sexual Orientation Davidson Hospitality is a drug free workplace. Pre-employment drug test and background check required. We participate in E-Verify.