Secretary , Athletics​/Activities

Overview

POSITION TITLE:
Secretary 3 - Athletics/Activities

POSITION INFORMATION

• Reports to:
  
  Building Principal
• Hours to Work: 8.0 hours per day
• Work Schedule/FLSA Status:
  Full-time, 202 Days per year (10-month: work August–May when students are in session) / Non-Exempt
• Salary
  
  Schedule:
  
  32C - $20.45 per hour , Step
  1). Wages are administered consistent with the negotiated agreement.

Position Purpose

Performs a wide variety of duties, some of a confidential nature. Performs general secretarial duties which may be required but not limited to answering phones, basic computer functions, typing, filing, copying, distributing mail, proofreading, etc. Provides monitoring of students as needed.

Essential Performance Responsibilities

• Responds to walk-in, telephone, doorbell, and intercom customer service needs in a timely, positive, and responsive way.
• Coordinates school supply orders and annual order requisitions. Shares responsibility in distributing orders and maintaining inventory.
• Maintains practice schedules, athletic rosters, and event changes including notifications.
• Coordinates and communicates bussing needs as required.
• Maintains student parking permit records, orders hang tags as required.
• Verifies officials for athletic events.
• Maintains the athletic website.
• Accurately maintains bookkeeping, schedules, inventory, and vendor records.
• Uses electronic forms to maintain records of building use for offsite locations.
• Prepares requests for payments for invoices received for athletic events.
• Deposits money collected from various activities.
• Enters activity card receipts into software.
• Works with office staff to distribute student, parent, and staff communications.
• Completes copy requests for teachers and administrators as needed.
• Uses intra-school communication systems including intercom, various alarms, paging, etc. as required.
• Uses mail merge function to create labels, certificates, mailings, and files regularly.
• Creates programs, rosters, certificates, and other word processing documents.
• Follows oral and written directions accurately.
• Serves as a backup for other office staff as needed.

Additional Duties

Performs other related tasks as assigned by the principal or other administrative staff as designated by the Superintendent.

Equipment

This position requires the ability to use basic office equipment such as computers, copiers, scanners, and fax machine. Must always comply with OPS’s guidelines for equipment use.

Travel

Limited travel may be required.

Physical and Mental Demands, Work Hazards

• Works in standard office and school building environments
• Occasional overtime may be required by the supervisor
• Must have organization, time management, communication, and interpersonal skills.
• Ability to read and use information from written materials and visual displays.
• Ability to work in standing/walking positions on a frequent basis throughout the work shift.
• Ability to bend, kneel, stoop and maintain balance while performing job-related tasks.
• Ability to work outdoors during outdoor student activities
• Additional demands may be required upon request from the Supervisor

Interrelations

• Contact with personnel within the district and with customers and vendors.
• Will be working under the direct supervision of the department supervisor in order to complete day to day tasks.
• Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy.
• Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues.
• Expected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service.

Employee Punctuality and Appearance

• In order for schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave.
• Any deviation from assigned hours must have prior approval from the employee’s supervisor or building administrator.
• All employees are required to report to work dressed in a manner that reflects a positive image of Omaha Public Schools and is appropriate for their…