Facilities and Parking Administrator

## Facilities and Parking Administrator Apply locations:
Omaha - FN Towertime type:
Full time posted on:
Posted Yesterday job requisition :
R
- ** At FNBO, our employees are the heart of our story—and we’re committed to their success! Please see below the details of this career opportunity and how it fits into our organization’s success.
**** Summary of the Job:
** The Facilities and Parking Adminstrator serves as the primary point of contact and operational backbone for the Senior Vice President and the FNBO Buildings Division. This role demands a highly organized, proactive professional who thrives in a dynamic environment and takes ownership of complex, multi-faceted responsibilities. From managing enterprise-wide parking operations to supporting high-visibility division projects, this individual plays a critical role in ensuring the Buildings Division runs with precision, professionalism, and efficiency.
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* About This Role:

**** KEY

ACCOUNTABILITIES
**** Divisional Administrative Support
** Serve as the administrative cornerstone of the FNBO Buildings Division, delivering high-quality support that enables leadership and staff to operate at peak effectiveness.
* Produce polished, professional reports, presentations, Visio diagrams, calendars, and other division products using the full MS Office Suite; adapt deliverables to meet evolving business needs.
* Develop, maintain, and update written procedures and process documentation, ensuring accuracy and version control at all times.
* Plan and coordinate divisional meetings and events, including seamless remote access and connectivity via Microsoft Teams and related platforms.
* Manage executive and staff calendars, coordinate travel arrangements, lunch orders, mail distribution, and provide responsive phone support for the division.
* Own the new hire onboarding process for the Buildings Division — including contact list updates, org chart maintenance, email group management, business card orders, and nameplate inserts — ensuring every new team member experiences a smooth, welcoming transition.
* Proactively manage and maintain supply inventory to ensure uninterrupted division operations.
** Enterprise Parking Administration
** Lead the administration of FNBO's parking program, overseeing 2,500+ parking assignments, access cards, and stalls across multiple locations. Serve as the central point of coordination between internal teams and external partners.
* Execute daily, weekly, and monthly parking processes including waitlist management, issue resolution, bi-monthly and monthly data exports, and broad employee communications.
* Partner with HR to support weekly New Hire Orientation, serving as the first point of contact for new employees regarding Buildings and Parking — continuously identifying opportunities to enhance the onboarding experience.
* Administer the parking validation process for department visitors, manage access to the online validation system, and ensure procedural compliance.
* Act as the primary liaison between FNBO, Omaha Metro, and other vendors and parking landlords — communicating customer needs, maintenance requirements, and route updates.
* Serve as a key administrator of the Archibus Web Central Parking Module, supporting system changes, updates, and ongoing maintenance.
* Lead administrative support for the FNBOGO Parking Transportation Program, including:  + Drafting and editing communications, marketing materials, and procedures.  + Coordinating with internal and external partners on building changes, badge requirements, and system access.  + Maintain parking communications through multiple channels including the Buildings SharePoint page, HR Solution Center, and direct email distribution.
** Major Project Support
** Function as a key contributor on high-impact division projects, providing organized, detail-oriented administrative support from initiation through completion.
* Coordinate complex scheduling for senior internal stakeholders and external vendors and contractors.
* Manage project logistics including food coordination, meeting setup, and technology operations.
* Build and maintain Microsoft Teams channels and digital project…