Administrative Coordinator

** Company Description*
* We are Olsson. We engineer and design solutions that improve the world around us. As a company, we promise to always be responsive, transparent, and focused on results - for our people, our clients, and our company.

We're a people-centric firm, so it's no surprise our greatest asset is our people. The impact this creates is an environment that encourages our people to grow and be creative with their talents. This approach builds a culture that is uniquely Olsson. It allows us to grow our people as we grow our business. This, in turn, creates a lasting impact on the world around us.

** Job Description*
* Olsson is seeking a highly organized and proactive Administrative Coordinator to support our Site Design team in Omaha, NE. In this role, you will serve as a key partner to technical professionals, helping ensure projects, office operations, and team activities run smoothly and efficiently.

The ideal candidate thrives in a fast-paced environment, enjoys building relationships across teams, and takes pride in keeping projects and operations organized. You will play an essential role in project setup, document management, contract administration, team coordination, scheduling, and office support while collaborating with engineers, project managers, clients, and internal departments.

This position is ideal for someone who enjoys balancing multiple priorities, solving problems, and providing exceptional support to both project teams and office operations.

** Responsibilities*
* + Provide administrative support to the Site Design team, including project coordination, scheduling, documentation, and communication.

+ Serve as a primary point of contact for administrative support across multiple project teams.

+ Coordinate meetings, video conferences, travel arrangements, training sessions, and team events.

+ Maintain project records, folders, permissions, and documentation using platforms such as SharePoint, Smartsheet, Deltek, and Google Workspace.

+ Support project setup, tracking, and data accuracy across company systems.

+ Prepare, review, and organize contracts, proposals, amendments, NDAs, MSAs, and other project-related documents while ensuring compliance with company standards.

+ Produce and format meeting agendas, meeting minutes, reports, presentations, and other client-facing deliverables.

+ Assist technical staff with document quality control, formatting, and project documentation needs.

+ Facilitate communication between project teams, clients, vendors, and internal departments.

+ Respond to routine and non-routine inquiries with professionalism, discretion, and excellent customer service.

+ Coordinate expense reporting, reconciliation, and other administrative processes.

+ Support front desk operations by welcoming guests, managing incoming calls, handling mail distribution, and maintaining a professional office environment.

+ Assist with office events, employee engagement activities, vendor coordination, office moves, and other operational initiatives.

+ Occasionally travel to nearby office locations as needed to provide administrative coverage and support.

+ Identify opportunities to improve processes, increase efficiency, and enhance the overall team experience.

** You Are Passionate About*
* + Working collaboratively with others.

+ Taking ownership of your work and delivering high-quality results.

+ Creating organized and efficient processes.

+ Supporting teams that positively impact communities.

+ Building strong relationships and providing exceptional customer service.

** What You Bring to the Team*
* + Associate degree in Business Administration or a related field preferred.

+ 3+ years of experience in an administrative, project coordination, office operations, or professional services environment.

+ Strong proficiency in Microsoft Office Suite, Google Workspace, SharePoint, Smartsheet, Deltek, or similar business platforms.

+ Exceptional organizational skills with the ability to manage multiple priorities and deadlines.

+ Strong written and verbal communication skills with a professional and customer-focused approach.

+ High attention to detail and commitment to accuracy.

+ Ability to…