Administrative Associate I

UNMC is an Equal Employment Opportunity Employer, including an equal opportunity employer of protected veterans and individuals with disabilities.

Provides high-level administrative and operational support to the Chair and assigned faculty within the Department of Orthopaedics. Manages complex daily schedules and coordinates domestic and international travel, ensuring seamless execution of all logistical details. Prepares, edits, and transcribes a wide range of correspondence, including memos, letters, reports, and manuscripts, with a high level of accuracy and professionalism.

Coordinates and executes key academic and administrative processes, including promotion and tenure, faculty recruitment, and faculty evaluations, ensuring timeliness and compliance with institutional requirements. Coordinates, executes, and supports all aspects of departmental and resident events, symposiums, and retreats, including visits from guests and speakers, as well as faculty recruitment activities.

Develops, edits, and publishes departmental newsletters, publications, manuscripts, and presentations, maintaining consistency, quality, and alignment with institutional standards.

• Required
  
  Education:
  
  High School education or equivalent (six years related post‑high school education/experience considered).
• Required Experience: 6 years of increasingly responsible administrative support experience.
• Required Computer Applications: Microsoft Excel, Microsoft Exchange, Microsoft Project, Microsoft Word, Microsoft PowerPoint.
• Required Other Computer Applications: Transcription Module.
• Required Knowledge, Skills & Abilities:
  • Excellent interpersonal and problem‑solving skills; ability to communicate orally and in writing with individuals at all levels.
  • Ability to work in a fast‑paced environment, handle multiple projects, and coordinate activities for the department chair.
  • High degree of integrity, flexibility, reliability, and dependability.
  • Discretion in handling confidential and sensitive information.
  • Advanced knowledge of organizational and office management.
  • Self‑discipline, motivation, and independence.
  • Up‑to‑date understanding of the entire institution.

• Preferred Education: Bachelor's degree or equivalent (business related).
• Preferred Experience: Experience in a medical or academic environment as a chair’s executive assistant or as an executive assistant in a corporate environment.
• Preferred Computer Applications: SAP.
• Preferred Other Computer Applications: EPIC Medical Record system.

Individuals who need accommodation during the online application or interview process may contact  or unmcstaffing to request an accommodation.