Executive Assistant

Executive Assistant

SMS is part of the Alliant family of companies. SMS is a full-service insurance marketing organization (IMO) dedicated to helping independent insurance agents leverage time, make more money, and put their business in a position of distinction. With products and agents in all 50 states, SMS offers the industry's most complete IMO experience. We support every facet of an agent's business, from our comprehensive senior product portfolio to our technology, services, and marketing programs.

Responsible for providing essential administrative support for one or more key executives by performing a broad range of complex responsibilities related to the management of executive level programs. Prepare correspondence, reports, and meeting and presentation materials. Respond to or route routine inquiries. Schedule and coordinate meetings, calendars, travel, and other activities.

Coordinate, track, and manage multiple events from initial concept through delivery. Manage and prioritize executive management calendars, including scheduling meetings and appointments. Screen and direct phone calls and emails, responding on behalf of the executives when appropriate. Prepare and edit correspondence, presentations, and reports for internal and external distribution. Coordinate travel arrangements and prepare travel itineraries. Attend meetings with executives, take notes and update action plans, and distribute them as needed.

Conduct research and compile data to prepare documents and reports for review. Assist with special projects and initiatives as assigned by the executives. Maintain confidentiality and handle sensitive information with discretion. Performs all duties in accordance with all company policies and procedures, and all federal, state and local laws, wherein the company operates. Performs other duties as assigned.

High School Diploma or GED with administrative experience equivalent to completion of two (2) years of college-level coursework in business or an equivalent combination of education and work experience Five (5) or more years of related experience Proficient in Microsoft Office products. Excellent verbal and written communication skills. Good leadership, problem solving, and time management skills. Good planning, organizational, and prioritization skills.

Ability and motivation to work independently and proactively anticipate the needs of the executives. Ability to communicate effectively with employees at all levels within the company. Ability to process and handle confidential information with discretion. Ability to maintain a flexible work schedule to include evening and weekend hours as needed.