Sr Administrative Assistant

Why work for Nebraska Methodist Health System? At Nebraska Methodist Health System, we focus on providing exceptional care to the communities we serve and people we employ. We call it The Meaning of Care - a culture that has and will continue to set us apart. Its helping families grow by making each delivery special, conveying a difficult diagnosis with a compassionate touch, going above and beyond for a patient’s needs, or giving a high five when a patient beats a disease or conquers a personal health challenge.

We offer competitive pay, excellent benefits and a great work environment where all employees are valued! Most importantly, our employees are part of a team that makes a real difference in the communities we live and work in.

Location:

Methodist Women's Hospital Address: 707 N. 190th Plaza
- Elkhorn, NE

Work Shift:

7:30am-4:00pm Monday through Friday

Provides advanced clerical and administrative support to departments/multiple work units; generally supports Vice Presidents or similar senior positions in executive functions and projects.

Essential Job Functions

• Promotes positive impression and welcoming environment through customer service.
• Courteously greets and gives directions to patients, family members, visitors, physicians, staff, and other customers.
• Serves as primary intermediary contact between staff, physicians, vendors and the general public.
• Maintains safe, clean and neat work environment.
• Provides prompt response and follow-up.
• Demonstrates excellent communication style and interpersonal communication skills with patients/families/customers.
• Provides high-level administrative and project support to executive staff.
• Manages leadership calendars, appointments, Board meeting agendas/scheduling/minutes, external/public commitments, travel and reimbursement arrangements.
• Confers with appropriate personnel when scheduling conflicts occur.
• Proofreads and edits materials for grammatical and factual accuracy.
• May prepare/distribute/maintain confidential communications, documents, and contracts.
• Can limit access of, and conversations regarding, materials and information to only those who are in direct need of the information.
• May create budget documents and organize expense maintenance and reporting.
• Types reports and correspondence, create forms, etc. with minimal errors in an acceptable time frame.
• May draft PowerPoint presentations.
• Provides administrative assistance to vice presidents to ensure appropriate time management of Vice President and successful job performance.
• Drafts correspondence, staff announcements, and policies/procedures; maintains calendars, prepares special reports; and prepares V.P. for meetings and presentations.
• Planning and prioritizing work—planning and prioritizing to ensure we meet deadlines.
• Assisting with calendar management to compliment work style and workload.
• Provides clerical support to ensure completion of routine tasks.
• Maintains department files; schedules rooms; food service and equipment for meetings and social events; and answers phones.
• Assists with division projects to ensure work is performed in a competent manner.
• Assigns tasks, track progress, coordinate project tasks, training, and other duties to ensure positive outcome to project.
• Meet deadlines with minimal issues.
• Manages day-to-day operations of office to ensure smooth workflow.
• Coordinating calendar, email/voicemail/system; performing purchasing and accounts payable functions; handling dues and subscriptions, implementing repair requests, performing customer service, and coordinating files and documents.
• Answers telephones promptly, courteously, and with a smile; identifies self and department/area.
• Copies, scans, faxes, and distributes information as required/requested.
• Coordinates presentations, meetings, and speaking engagements to ensure success of presenter.
• Schedules events, conducts registrations, coordinates travel arrangements and conference calls, designs and prepares presentation materials.
• No issues with travel arrangements. Coordinating best options for travel arrangements.

Days, Monday-Friday

Job Requirements

High School Diploma or General Educational Development (G.E.D.) required. Associates degree in relevant field preferred.

Minimum of 5-7 years administrative experience required. Prior experience supporting leadership staff in a large organization preferred.

American Heart Association Basic Life Support (BLS) preferred for MJE Women's and Newborns.

• Excellent interpersonal and customer service skills necessary to communicate with physicians, callers, visitors, patients, family, and team members by verbal and written communication.
• Skills in preparing reports, performing calculations, keeping records, and dealing effectively with people.
• Ability to coordinate large email or postal communications.
• Knowledge of Medical terminology.
• Ability to utilize a variety of computer applications, including…