Administrative Services Coordinator

Administrative Services Coordinator

Location
:
Omaha, NE

Job Type
:
Full-Time | non-exempt | Onsite

Compensation
: $70,000

Join a Team Where Your Expertise Makes an Impact

The Administrative Services Coordinator position in the Legal & Administration Department that provides confidential administrative and executive support to the Chief Executive Officer, Executive Staff, and the Legal & Administration Department. The position reports to the head of the Legal & Administration Department unless otherwise designated by the Chief Executive Officer.

The position serves as a central administrative resource for executive coordination, legal and records administration, human resources support, office operations, and cross-departmental projects that contribute to the efficient operation of the Omaha Airport Authority. The Administrative Services Coordinator regularly interacts with employees, Board members, outside counsel, consultants, governmental agencies, business partners, applicants, and other Airport stakeholders and must exercise professionalism, discretion, sound judgment, initiative, and strict confidentiality.

What You'll Do

Executive & Administrative Coordination — Provides high-level administrative coordination for executive leadership and the Legal & Administration Department, helping organize priorities, schedules, communications, and special initiatives.

• Provide confidential, high-level administrative support to the Chief Executive Officer, Executive Staff, and the Legal & Administration Department.

• Coordinate executive calendars, meetings, appointments, conference registrations, travel arrangements, and meetings with Board members, consultants, governmental agencies, business partners, Airport stakeholders, and internal departments.

• Prepare and format correspondence, memoranda, reports, presentations, executive summaries, meeting agendas, leases, contracts, and other professional documents.

• Monitor and track assignments, projects, critical dates, follow-up items, and deadlines to support executive and departmental priorities and special initiatives.

• Maintain and organize confidential executive and departmental records and electronic document repositories, and perform other administrative duties as directed by executive leadership or the Legal & Administration Department.

Legal & Records Administration / Board Meeting Support — Supports legal, contract, public records, and records-management processes requiring accuracy, organization, confidentiality, and dependable follow-through; as needed, provides backup administrative support for Board-related functions.

• As needed, provide backup administrative support for Board functions, including assisting with agenda materials, Board packets, resolutions and official records, and Board meeting logistics.

• Assist with contract routing, execution, filing, tracking, database maintenance, and monitoring of critical dates.

• Organize and maintain legal files and assist with document collection for outside counsel, litigation support, claims administration, and regulatory or compliance matters as assigned.

• Coordinate administrative aspects of public records requests, records retention, document management, and policy and procedure files under the direction of the Legal & Administration Department.

• Identify opportunities to improve administrative processes, organization, document workflows, and office efficiency in the Legal & Administration Department.

Human Resources & Employee Support — Provides administrative support for HR processes, reporting, employee programs, and related projects while maintaining appropriate confidentiality.

• Provide administrative HR support as requested, including maintaining or organizing personnel-related documentation and supporting…