Administrative Associate
Listed on 2026-09-26
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Administrative/Clerical
Office Administrator/ Coordinator, Administrative Management, Education Administration, Healthcare Administration
Equal Employment Opportunity Statement
UNMC is an Equal Employment Opportunity Employer, including an equal opportunity employer of protected veterans and individuals with disabilities.
LocationOmaha, NE
Requisition NumberDepartmentOrthopaedic Surgery
Business UnitCollege of Medicine
Reg-TempFull-Time Regular
Work ScheduleMonday - Friday, 8:00AM - 5:00PM
Remote/TelecommutingNo remote/telecommuting opportunity
Position SummaryProvides high-level administrative and operational support to the Chair and assigned faculty within the Department of Orthopaedics. Manages complex daily schedules and coordinates domestic and international travel, ensuring seamless execution of all logistical details. Prepares, edits, and transcribes a wide range of correspondence, including memos, letters, reports, and manuscripts, with a high level of accuracy and professionalism.
Coordinates and executes key academic and administrative processes, including promotion and tenure, faculty recruitment, and faculty evaluations, ensuring timeliness and compliance with institutional requirements. Coordinates, executes, and supports all aspects of departmental and resident events, symposiums, and retreats, including visits from guests and speakers, as well as faculty recruitment activities.
Develops, edits, and publishes departmental newsletters, publications manuscripts, and presentations, maintaining consistency, quality, and alignment with institutional standards.
Required andPreferred Qualifications
Required Education
High School education or equivalent
(Will consider six years related post high school education/experience)
Required Experience
6 years
Increasingly responsible administrative support experience
(Will consider six years related post high school education/experience)
Required License
No
Required Computer Applications
Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Microsoft Project, Microsoft Exchange
Required Other Computer Applications
Transcription Module
Required Additional Knowledge,
Skills and Abilities
Excellent interpersonal and problem-solving skills with the ability to interact and communicate (oral and written) with individuals at all levels of the organization and those external to UNMC. Must be able to work in a fast-paced environment with diverse groups and personalities in an office with rapidly changing priorities and frequent interruptions, while handling multiple projects and coordinating activities of the department chair.
Must possess a high degree of integrity, flexibility, reliability, and dependability.
Ability to exercise a high level of discretion in handling confidential and sensitive information.
Advanced knowledge of organizational management, office management.
A high degree of self-discipline and motivation.
Ability to keep current in a thorough understanding of the entire institution.
Ability to work independently.
Preferred Education
Bachelor's degree or equivalent
Business related
Preferred Experience
Experience in a medical or academic environment as a chair's executive assistant or as an executive assistant in a corporate environment.
Preferred License
No
Preferred Computer Applications
SAP
Preferred Other Computer Applications
EPIC Medical Record system
Preferred Additional Knowledge,
Skills and Abilities
Required fields are indicated with an asterisk (*).
Accommodation StatementIndividuals who need accommodation during the online application or interview process may contact or unmcstaffing to request an accommodation.
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