Hyperscale Project Coordinator

What You'll Do

Safety is E2 Optics' number one Core Value. All employees are expected to follow safe work practices, as well as adhere to company and client worksite safety policies and procedures.

• Analyze workforce trends, labor utilization, and attendance patterns to identify risks and provide actionable recommendations to project leadership
• Take ownership of resolving payroll discrepancies, job coding conflicts, and labor allocation issues with minimal supervision
• Partner with field leadership to determine appropriate corrective actions for attendance, productivity, and compliance concerns
• Influence workforce planning decisions, including staffing levels, traveler utilization, and labor forecasting inputs
• Develop and implement standardized labor tracking processes to improve data accuracy and operational visibility

• Serve as the single source of truth for site-level workforce and project data
• Interpret and analyze data including:
• Headcount forecasts (current and projected)
• Labor cost trends and productivity metrics
• Schedule performance and P6 variance reporting
• Translate data into insights and recommendations that influence project execution strategy
• Identify cost, schedule, and resource risks and proactively escalate with proposed solutions

• Oversee end-to-end onboarding strategy to ensure workforce readiness aligns with project demands
• Evaluate onboarding timelines, access constraints, and system readiness to prevent delays to execution
• Exercise discretion and decision-making authority to prioritize onboarding activities based on project needs and constraints
• Ensure compliance with training, badging, and system access requirements

• Partner with Project Managers and Superintendents to align labor, schedule, and operational priorities
• Provide input and recommendations on scheduling coordination and resource planning
• Support billing and financial processes by validating labor data and identifying discrepancies or risks
• Drive cross-functional alignment between field teams, project management, and support functions

• Lead coordination and structure of site-level operational and leadership meetings
• Synthesize information from multiple stakeholders to document clear action items and priorities
• Track follow-ups and hold teams accountable to commitments and deadlines
• Escalate risks, delays, or breakdowns in execution with recommended corrective actions

• Analyze and coordinate travel logistics with a focus on cost efficiency and workforce deployment strategy
• Maintain visibility into traveler utilization and associated costs
• Provide recommendations to optimize travel planning and resource allocation

• Identify inefficiencies in workforce management, reporting, and site operations
• Independently develop and implement process improvements, tools, and standardized workflows
• Act as the site knowledge hub for operational processes, labor data, and reporting systems
• Continuously improve how the project operates through proactive problem-solving

• Provide direct supervision, guidance, and support to Administrative Coordinators (ACs)
• Delegate administrative tasks appropriately while maintaining accountability for accuracy and timeliness
• Review and validate administrative outputs including onboarding documentation, timekeeping inputs, and reporting deliverables
• Train, mentor, and develop ACs to improve capability, efficiency, and consistency across the site
• Establish clear expectations, priorities, and performance standards for administrative functions
• Ensure administrative processes align with project needs, company standards, and customer requirements
• Travel:
  The individual in this role should be able and willing to travel as required by E2 Optics.

• High school diploma required.
• Bachelor's Degree in Construction Management, Business, or related…