Business Operations Coordinator

The University of Nebraska at Omaha is an Equal Opportunity Employer, committed to preventing and eliminating discrimination against employees and prospective employees based on race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation. The University of Nebraska at Omaha does not condone or tolerate discrimination. In support of this policy, the University has implemented employment programs to recruit, employ, and promote qualified individuals based solely on their knowledge, skills, abilities and talents.

These factors, along with our commitment to recruit, assess and select all candidates/employees using job-related criteria, ensure fairness, equal evaluation, and treatment in our selection decisions and processes.

The University of Nebraska does not discriminate based on race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation in its education programs or activities, including admissions and employment. The University prohibits any form of retaliation taken against anyone for reporting discrimination, harassment, or retaliation for otherwise engaging in protected activity.

Business Operations Coordinator

AB15H

Business and Finance

Budget Office

Budget

100

M - F 8-5 with Flexibility

No remote/telecommute opportunity

12- 12/12 months

No

$50,000 - $55,000

Hourly

Non-Exempt

The Business Operations Coordinator manages the PAF process for part-time faculty, and full-time and part-time summer appointments. The role plans, develops and implements practices as agreed upon through collaboration between OAA Admin staff, college Business Managers and HR. The position’s primary function is to support the timely and accurate processing of personnel actions by reviewing part-time spreadsheets for accuracy and entering full-time PAFs upon review by Budget Manager.

Position also provides a high level of customer service and demonstrates professionalism in all interactions while functioning under general supervision. Additional transactional duties such as PCard reconciliation, processing of invoices for payment as well as other support opportunities for the Director of Academic Budget may be assigned based on workload and availability.

Responsibility Area:

Duties:

• Review for accuracy and approve part-time PAFs.
• Enter full-time PAFs into SAP after review by Budget Manager
• Review, approve, track and maintain faculty overloads and summer instruction for both academic and fiscal year appointments as defined by Executive Memorandum No. 19, the Collective Bargaining Agreement, and other guiding policy as needed.
• Review and approve part-time instruction spreadsheets year-round and full-time summer instruction spreadsheets. Process PAFs in connection with separations from the university.
• Coordinate with Human Resources on PAF auditing to ensure accuracy.

Percentage Of Time

60

Essential Function:
Yes

Document Processes and Provide Guidance

• Document processes and provide guidance to Business Managers within the colleges on changes made to processes that may impact them.

Percentage Of Time

10

Essential Function:
Yes

Update Spreadsheets

• Update academic year part-time and summer full-time and part-time spreadsheets and distribute to college Business Managers for completion.

Percentage Of Time

5

Essential Function:
Yes

Reconcile Purchasing Card Transactions

• Reconcile purchasing card transactions

Percentage Of Time

5

Essential Function:
Yes

Accounts Payable

• Accounts Payable

Percentage Of Time

5

Essential Function:
Yes

Other Duties

• Other duties as assigned

Percentage Of Time

15

Essential Function:
No

College coursework or equivalent

Minimum of two years general office experience
(Will consider a combination of relevant education and experience)