Facilities Operations Analyst

Provides operational, financial, asset management, and business systems support for Facilities Operations. Partners with Facilities leadership to support budgeting, financial reporting, capital project tracking, asset management, workforce administration, and operational performance analysis. Develops reports, monitors key operational and financial metrics, identifies process improvement opportunities, and supports informed decision-making across maintenance, construction, real estate, fleet, utilities, and facility services functions.

Provides operational, financial, and administrative support to Facilities leadership. Performs accounting and financial responsibilities including requisitions, purchase orders, contracts, invoices, and purchasing card transactions. Tracks operating expenses and capital expenditures and assists with budget monitoring, forecasting, and year-end projections. Coordinates monthly expense reporting and reconciles expenditures with Finance. Supports audits and maintains required financial documentation. Reviews, audits, and approves timekeeping records and maintains workforce-related records.

Coordinates training compliance and supports departmental business systems. Helps in developing reports, dashboards, KPIs, and operational analyses. Analyzes maintenance, utility, fleet, real estate, construction, and operational cost data. Supports capital project budget tracking and asset management activities. Monitors facilities, fleet, equipment, and lease-related inventories. Identifies process improvement opportunities and supports operational efficiency initiatives.

• Knowledge of accounting, budgeting, financial reporting, and recordkeeping principles.
• Knowledge of facilities operations, maintenance, construction, asset management, or related business functions.
• Strong analytical and problem-solving skills.
• Advanced proficiency in Microsoft Excel and Microsoft Office applications.
• Ability to create reports, dashboards, presentations, and financial models.
• Experience working with ERP, CMMS, asset management, or financial systems.
• Strong communication, organizational, and project management skills.

Minimum of three years of experience in facilities operations, business operations, finance, accounting, budgeting, project coordination, or related analytical support roles required. Experience utilizing Microsoft Excel for data analysis and reporting required.

• Bachelor’s degree in Business Administration, Finance, Accounting, Facility Management, Construction Management, or related field, or equivalent experience preferred.
• Experience supporting facilities, maintenance, construction, property management, healthcare, education, or real estate operations preferred.
• Experience with financial reporting, budgeting, capital project tracking, or asset management preferred.
• Experience with Workday, Service Now, CMMS platforms, ERP systems, or business intelligence reporting tools preferred.
• Experience creating dashboards, Power BI, and KPI reporting preferred.

This job description incorporates the essential functions and duties required for this position. However, other duties may be required and assigned at times and as determined by a supervisor in order to meet the needs of the organization. Serves as a role model in carrying out activities and behaviors that reflect the values and principles of the Boys Town mission.

Position usually requires little to moderate physical activity. Handling of average weight objects up to 15 pounds or standing and/or walking or at a keyboard, workstation, or desk. Work is generally in a normal office administrative environment involving minimal exposure to physical risks. Care and respect for others is more than a commitment at Boys Town - it is the foundation of who we are and what we do.

At Boys Town, we cultivate a culture of belonging for all employees that respects their individual strengths, views, and experiences. We believe that our differences enable us to be a better team - one that makes better decisions, drives innovation, and delivers better business results.

About Boys Town:
Boys Town has been changing the way America cares for children and families since 1917. With over a century of service, our employees have helped us grow from a small boardinghouse in…