Event Coordination Intern

Purpose of Position

The Event Coordination Intern will assist in the coordination and delivery of Chamber events by supporting logistics, marketing, and on-site event management. Key responsibilities include organizing event details, engaging with attendees, and collaborating with the team to ensure seamless execution. This role provides hands‑on experience in event planning, community engagement, and project coordination within a dynamic and professional environment.

• Assisting with the planning and organization of Chamber events, including networking functions, conferences, and community initiatives.
• Coordinating event logistics such as venue selection, vendor communication, and equipment setup.
• Supporting the creation of event schedules, agendas, and run‑of‑show documents.

• Assisting with on‑site event coordination, including registration, setup, and troubleshooting.
• Engaging with attendees to ensure a positive experience and addressing questions or concerns.
• Supporting event wrap‑up activities, including tear‑down and post‑event evaluations.

• Drafting copy and gathering images to support event promotion across social media, email campaigns, and the website.
• Designing and preparing event materials such as invitations, programs, and signage.
• Documenting events through photos and summaries for future promotion and reporting.

• Managing event RSVPs and maintaining attendee databases.
• Create event materials such as signage, name tags, and other supporting collateral.
• Oversee event and member dataset functions to build, update, and manage event records.
• Assisting with budget tracking and expense documentation for events.
• Supporting team meetings with preparation, note‑taking, and follow‑ups.

• Represent the Chamber at various Chamber/community functions.
• Maintain ongoing relationships with staff, Chamber members, contractors and vendors.
• Actively participate in diversity, equity, and inclusion training in order to advance along one’s own journey of inclusion and acceptance.
• Other duties as assigned.

• Currently pursuing or recently completed a degree in Event Management, Hospitality, Marketing, Business, or a related field.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication skills.
• Ability to work collaboratively in a team‑oriented environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); experience with event management software is a plus.
• Availability to assist with occasional evening or weekend events as needed.

• Typical office environment with frequent sitting, standing and walking.
• Event support will require abilities to lift, pull, push up to 20 pounds.
• Ability to drive and provide own transportation.