Academic Affairs Associate - Information Technology

Academic Affairs Associate

The Academic Affairs Associate is a critical team member in coordinating efficient operations of the Dean of Information Technology Office. This position analyzes and interprets problems to provide an avenue for most appropriate resolution and assists the Dean to best serve students, faculty, staff and the community at the College.

We are seeking a highly organized administrative support professional with excellent interpersonal and communication skills to join our team! This announcement is live through August 19th, 2026 at 11:59pm and will no longer be listed as of August 20th, 2026.

Essential Position Functions:

• Manages the daily operations of the academic dean office.
• Monitors the budget, creates, processes and tracks purchase requisitions and travel authorizations.
• Guides and supports full- and part-time faculty with faculty contracts, scheduling of classes, and the management, updating, and distribution of appropriate course materials.
• Reviews quarterly and annual faculty loads for full- and part-time faculty.
• Creates and edits class schedule from annual roll-over.
• Coordinates annual catalog revisions with faculty collaboration.
• Collaborates with community agencies on grant-supported projects and programs, service-learning projects, and program promotions.
• Designs and edits program and discipline web pages, staff share, and Sharepoint with dean and faculty.
• Produces and processes multiple written documents for daily operations of the academic dean area.
• Compiles quarterly book orders for academic department to the bookstore.
• Coordinates the evaluation of instruction and actively participates in the decision-making for determining related processes.
• Procures substitutes for classes.
• Enters quarterly non-teaching contracts for full- and part-time faculty.
• Reviews quarterly syllabi and faculty schedules for academic area to ensure that all requirements are met.
• Advises and counsels faculty and students with academic concerns.
• Works with Secondary Partnerships to schedule classes and assign instructors.
• Reviews and processes quarterly dean scholarships, handles communication to the applicants and student accounts.
• Provides a broad array of administrative support for the dean.
• Coordinates events and special projects planning for academic area.
• Schedules and maintains program-specific classrooms.
• Receives and manages adjunct faculty applications via Human Resources website for the academic area.
• Prepares brochures and flyers.
• Trains and supervises work-study students or part-time temps.
• Manages child abuse registry background checks for academic disciplines, when applicable.
• Consistently and dependably attends work, activities, and functions as scheduled or assigned.

Work Environment:

• Monday - Friday, Day Hours
• Onsite position at the Fort Omaha Campus

Knowledge, Skills and Abilities:

• Knowledge of College-supported software and computer systems.
• Knowledge of budget management.
• Ability to plan, use time management, organizational skills and pay close attention to detail.
• Strong verbal and written communication skills.
• Ability to demonstrate a cooperative, professional demeanor, while maintaining confidentiality.
• Strong multi-tasking and problem-solving skills while working with a variety of clients.
• Ability to work well with minimal supervision in a team-oriented environment.
• Ability to use general office equipment including, but not limited to telephone, computer, copier, scanner and fax machine.
• Ability to effectively work and interact with various cultures and ethnicities.

Minimum Qualifications for

Education and Experience:

• Associate's Degree.
• Four years of full-time work-related experience.
• Equivalent combination of education and/or work experience considered.
• Valid driver's license and insurability to drive college vehicles is required.
• Must pass a background check.

The specific statements shown in each section of this description are not intended to be all inclusive. They represent typical elements and criteria considered necessary to perform the job successfully. Metropolitan Community College recognizes that an individual with a disability may require an accommodation to enable the candidate to successfully perform a job function. Consideration will be given to reasonable accommodations.