Fund Administration Manager

The Fund Administration Manager will lead all fund accounting, donor‑advised fund administration, investment reporting, and Life & Legacy reporting, while providing meaningful financial insights to support strategic decision-making.

• Maintain accurate records for all fund types, including donor‑advised, endowed, and restricted funds.
• Post and track financial transactions such as contributions, grants, fees, and transfers.
• Set up new funds, assign restriction classifications, and maintain organized documentation.
• Identify and manage dormant or inactive accounts.
• Calculate and apply administrative fees where applicable.
• Monitor fund balances to ensure alignment with board policies.
• Process internal budget adjustments and interim financial activity.
• Prepare financial projections and agency income schedules.
• Complete tax filings for select family foundations.

• Monitor investment activity across various accounts, including pooled funds and non‑equity allocations.
• Analyze returns, calculate discretionary balances, and prepare comparative performance summaries.
• Assist with quarterly cash flow forecasting to support financial planning.
• Coordinate fund transfers with banking and investment partners.
• Track balances across platforms such as Vanguard and other investment pools.
• Provide financial insights and reporting to support Investment Committee discussions.
• Calculate key financial indicators, including CPI metrics.
• Develop reports outlining total assets, fund activity, and performance trends.
• Prepare meeting materials for leadership, Board of Directors, and committees.
• Generate reporting on inactive or underutilized funds.
• Create visuals and financial summaries for annual reports.
• Manage donor communications, including tax documentation, gift receipts, and reporting distributions.
• Coordinate recurring donor reporting cycles, including mailings and fund statements.

• Support annual audit processes by gathering documentation and responding to auditor requests.
• Maintain consistency and accuracy across financial and donor systems.
• Reconcile financial records and ensure compliance with internal policies and external requirements.
• Take a lead role in system enhancements, including implementations, upgrades, testing, and staff training.
• Ensure data integrity across all reporting platforms.
• Track and reconcile Life & Legacy commitments, including realized contributions.
• Prepare and submit reports to external partners such as the Harold Grinspoon Foundation.
• Maintain allocation records and update program data as needed.
• Compile final figures for leadership and board‑level reporting.

• Partner with internal teams to provide financial data for planning and reporting initiatives.
• Assist with committee coordination and communication efforts.
• Serve as an internal resource for fund data, reporting, and system‑related questions.
• Support additional organizational needs as directed by leadership.
• Maintain reliable and consistent attendance.