Finance and Accounts Coordinator

Swift Public Adjusters Finance and Accounts Coordinator

Support Department | Story City, IA, Omaha, NE

Swift Public Adjusters is seeking a Finance and Accounts Coordinator to manage the financial operations of our growing public adjusting firm. Based in Story City, IA or Omaha, NE, this role owns end-to-end responsibility for accounts payable, accounts receivable, billing, payroll administration, and commission calculations. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced environment where accuracy and discretion are essential.

• $34,101 – $46,502 annually ()
• $14.81 – $25.03 per hour (Pay Scale)
• Compensation commensurate with experience

• Review all accounts payable and accounts receivable; maintain accurate and timely records for all transactions
• Prepare and send client invoices; ensure billing accuracy and timely delivery
• Collect payments and manage accounts receivable follow-up, including outreach on outstanding balances
• Identify and resolve billing discrepancies; elevate as appropriate
• Distribute accounting reports and financial summaries as directed

• Run and administer payroll on a timely and accurate basis using Quick Books Online
• Calculate and process employee and contractor commissions
• Maintain payroll records and support related reporting and compliance tasks

• Process and distribute incoming mail; perform document scanning, file sorting, and records retention
• Provide telephone operator coverage as needed
• Perform other related duties as assigned

• High school diploma or equivalent
• Ability to accurately and efficiently enter data into computer software and systems
• Proficient mathematical and arithmetic skills
• Strong verbal and written communication skills
• Proficient in Microsoft Office Suite (Excel, Word, Outlook)
• Ability to prioritize tasks and meet deadlines in a fast-paced environment
• Professional discretion when handling sensitive financial information
• Proficiency in Quick Books Online (QBO)
• 1–2 years of experience in an accounting, bookkeeping, or finance role

• Associate’s degree or coursework in accounting, bookkeeping, or a related field
• 5+ years of experience in an accounting, bookkeeping, or finance role
• Experience with HRIS or ATS platforms (Namely or similar)

Swift Public Adjusters helps policyholders nationwide navigate and settle insurance claims. We offer a flexible work culture that supports work-life balance and professional growth.

• Comprehensive health, dental, and vision insurance
• Short-term and long-term disability coverage
• 401(k) retirement plan
• Flexible scheduling and time off
• Referral bonuses
• Professional development opportunities, including industry organization memberships and specialized training