Payroll Specialist: II

Position Overview

The Payroll Specialist supports the accurate and timely processing of multi‑state payroll in a high‑volume, automated environment. This role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities under tight deadlines. The Payroll Specialist will collaborate closely with internal teams to ensure compliance with wage and hour regulations, state tax requirements, and company policies.

• Enter, review, and validate payroll data, including mileage, PTO, reimbursements, and time and attendance records.
• Process payroll information from point‑of‑care (POC) systems or telephony‑based timekeeping platforms.
• Ensure accurate application of pay codes, pay rates, and wage and hour guidelines.
• Audit payroll entries completed by other staff to ensure accuracy and compliance.
• Support internal employees by responding to payroll‑related questions, including tax inquiries, W‑2 access, password resets, and Workforce Now navigation.
• Run payroll reports such as payroll history, audit reports, and workers’ compensation reports.
• Assist with workers’ compensation, Department of Labor, and unemployment audits.
• Support year‑end payroll activities, including 401(k) catch‑up processing.
• Collaborate with team members to maintain accurate payroll records and ensure compliance with state and federal regulations.

• Experience processing payroll in a multi‑state environment.
• Data entry experience with high accuracy.
• Experience working with both U.S. and Canadian currency.
• ADP Workforce Now experience.
• Experience using Empower (401(k) platform).
• Knowledge of state payroll taxation and unemployment tax requirements.
• Experience with ETime.
• Auditing experience related to workers’ compensation, DOL, and unemployment.
• Strong customer service skills and the ability to communicate effectively with employees at all levels.
• Ability to manage multiple tasks and meet strict deadlines.

• Experience with Microsoft Dynamics 365 (D365).

• Collaborate with the payroll team to resolve internal payroll questions.
• Assist employees with tax‑related inquiries and system navigation.
• Support data flow between ETime and ADP systems.
• Maintain confidentiality and handle sensitive payroll information with discretion.
• Ensure compliance with Colorado Equal Pay for Equal Work Act requirements and all applicable wage and hour laws.

Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. The company provides an ESPP (employee stock purchase program) and a 401(k) program with company match after 12 months of tenure. Additional benefits include an HSA, a Support Linc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program, and professional development resources such as on‑demand training, certification prep, and access to technical and leadership courses.

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law.

Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Benefits Department at  or 804‑523‑8228. (Do not submit resumes or solicit consultants to this email address).

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