Payroll Specialist

ALL applications to this posting MUST BE DONE VIA EMAIL TO  and include both a resume and cover letter. Applications submitted via any other method will not be considered!

Out Source One Bookkeeping and Payroll Services is seeking a detail-oriented, seasoned Payroll Specialist to manage full-cycle payroll operations across multiple clients across a variety of industries, ensuring accuracy, compliance, and timeliness. The ideal candidate will have solid experience with ADP and Gusto (or similar payroll platforms), multi-state payrolls, tax filings, and strong discipline to processes and deadlines. ADP certification is highly desirable.

• Manage all aspects of payroll processing for multiple clients (or internal business u
• Understand, collect, verify, and input payroll data regularly (timesheets, bonuses, deductions, garnishments, benefit contributions, overtime, tips, commissions, etc.
• Maintain employee onboarding/offboarding in payroll systems: setup new hires, terminations, status changes, direct deposit, tax withholding forms, benefit deductions, etc.
• Ensure compliance with federal, state, and local payroll tax laws, wage and hour rules, and reporting requirements (including multi-state filings).
• Prepare, review, and deliver payroll reports to clients
• Understand and manage quarterly, annual, and year-end payroll tax reporting requirements (e.g.,
• Proactively communicate with clients and internal stakeholders concerning payroll questions, corrections, and best practices.
• Stay current on changing payroll legislation, tax laws, and Department of Labor rules.
• Assist in the implementation or improvement of payroll processes, automation, and internal controls.
• Participate in periodic audits and provide documentation supporting payroll transactions.
• Perform special projects as needed (e.g. system conversions, ADP/Gusto upgrades, role in client onboarding).

Required:

• Minimum 2 years of payroll experience, preferably handling multiple clients and multi-state payrolls.
• Hands-on experience with ADP (preferably ADP Nextgen/Workforce Now, Run, or similar) and Gusto
  , or equivalent payroll platforms.
• Strong understanding of federal, state, and local payroll tax rules, wage & hour laws, deductions, garnishments, etc.
• Excellent attention to detail, analytical mindset, accuracy under tight deadlines.
• Ability to manage multiple payroll schedules and deadlines simultaneously.
• Good verbal and written communication skills and ability to interact with clients and internal teams.
• Ability to maintain confidentiality and handle sensitive data.
• Strong organizational skills, ability to follow and document standard operating procedures and workflows.
• Ability to pass full criminal and financial background check

Preferred / Nice to Have:

• ADP certification (or willingness to obtain).
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) via American Payroll Association (or equivalent).
• Experience in a public accounting or payroll services environment (serving multiple clients).
• Experience with other HR/payroll systems or integrations (timekeeping, benefit systems).
• Experience in process improvement, automation, or scaling payroll operations.
• Familiarity with multi-state taxation complexities.

• Standard business hours, but occasional extended hours near deadlines (e.g. close of period, year-end).
• Occasional local travel to client sites or offices (if needed).

• Base salary starting at $55k
• Simple IRA Plan with Employer Match
• Health Reimbursement Account
• PTO: 80 hours in year 1, unlimited PTO after 1 year of employment, contingent upon satisfactory performance