Program Facilities & Grounds Manager

Program Facilities & Grounds Manager

We are seeking experienced Program Facilities & Grounds Manager to oversee, coordinate, and implement comprehensive maintenance services for the Omaha Tribal Detention Facility and 11 additional government structures (6 facilities + 5 homes + 1 duplex), all within 1/4 mile radius or less. This position ensures operational continuity, compliance with regulatory standards, optimized work planning, and total lifecycle management of facility infrastructure, grounds, and building systems.

The Manager functions as the onsite program lead, responsible for strategic planning, scheduling, resource allocation, risk identification, reporting, vendor coordination, and oversight of maintenance workflows. Responsible for planning and executing a project. Prepares and maintains the project schedule and budget. Prepares and delivers status reports to the customer. Primary point of contact for the customer. Oversees all work and takes corrective action as necessary to ensure project success.

Manages staffing, budget, prioritization, and other personnel matters. May serve as technical lead for the project.

The following in exhaustive list of duties represents a sample of work routinely performed by this role:

• Manage, direct, and oversee all facility and grounds maintenance activities.
• Develop, maintain, and execute preventive maintenance (PM) programs per ASHRAE, NFPA, OSHA, EPA, ADA, and OEM guidelines.
• Act as first responder for breakfix and emergent system failures.
• Coordinate subcontractors and specialty vendors.
• Track and manage workload priorities, life safety compliance, work orders, equipment life cycles, and supplies.
• Maintain complete facility program documentation.
• Oversee seasonal operations including mowing, trimming, weeding, snow/ice management.

Minimum Certifications, Licenses & Training

• EPA Section 608 Certification (Type II or Universal) for HVAC refrigerant handling.
• OSHA 30 General Industry plus LOTO
  -compliant training.
• NFPA 70E Electrical Safety training with arc-flash hazard awareness.
• First Aid/CPR/AED certification.
• OEM equipment training (HVAC units, fire panels, controls, etc.) when available.

Preventive & Corrective Maintenance

Program Manager must design and execute a comprehensive PM/CM program including:

• HVAC (ASHRAE 180) – monthly, quarterly, semiannual, and annual tasks.
• Fire Protection (NFPA 25) – monthly through 5year tasks.
• Fire Alarm (NFPA 72) – monthly, quarterly, semiannual, annual, and 2year sensitivity testing.
• Electrical Safety (NFPA 70E) – hazard assessments and safe work procedures.
• Plumbing, lighting, envelope, doors/locks, life safety egress checks.

• Diagnose and resolve HVAC/electrical/plumbing/minor structural issues.
• Escalate to licensed vendors where required.
• Maintain an onsite inventory of critical parts and consumables.

Grounds Management Program

The Manager oversees, schedules, and performs:

• Maintain turf at 2.5–3.0 inches.
• Mow when growth exceeds 4 inches.
• Apply the one third rule for safe trimming.

• Activate response at ≥2 inches accumulation or ice hazard.
• Clear accessible routes to ≥36 inches minimum width.
• Prioritize emergency exits within 2 hours.
• Complete full campus clearing within 6–12 hours, depending on building priority.

Program Planning & Coordination

The Manager is responsible for:

• Annual and monthly PM planning.
• Master equipment inventory management.
• Longrange forecasting for replacement cycles.
• Vendor scheduling and oversight.
• Safety compliance management.
• Maintaining ADAcompliant access routes.

Reporting Requirements

• Completed tasks, open work orders, materials used.

• PM completion percentage.
• Response metrics.
• ITM updates (NFPA 25, NFPA 72).
• Grounds maintenance log.
• Snow/ice response log.

• Condition assessments.
• Capital improvement recommendations.
• Equipment lifecycle updates.

Building Inventory Documentation

Within 30 days of award, Manager must deliver a complete building profile for all 12 buildings including:

• Address, square footage, year built, floor…