Assistant Municipal Court Clerk; Part-Time

The City of Onalaska is seeking a detail‑oriented and highly organized part‑time (26 hours per week) Assistant Municipal Court Clerk. This position provides a wide variety of general office and administrative duties for the Joint Municipal Court Supervisor and Judge. The role serves as a key point of contact for the public.

• Assists with overseeing Municipal Court processes for the Joint Municipal Court.
• Assists with training municipal court staff and interns as required.
• Assists in the maintenance and oversees the general administration of the Court, including but not limited to the preparation of legal documents, court dockets and forms, intake/payment plan agreements, and general correspondence. Ensures all documents and procedures necessary are completed before, during and after court.
• Enters and maintains accurate data in the Municipal Court software system and Department of Transportation website, including but not limited to pleas and dispositions, convictions, payments, citations, warrants, fines, and community service agreements.
• Assists in reconciliation of monthly, all citations and payments through the Municipal Court software system for joint municipal court; assists in reconciliation of monthly T.R.I.P. (tax intercept program), collection agency, and any other payments; provides reconciliation reports to the Finance Department. Corresponds and relays information to other agencies as required.
• Performs clerical duties which may include the preparation of general correspondence.
• Directs and resolves all Joint Municipal Court inquiries and issues from both internal and external parties with approval from the Judge. Responds to all questions in a professional and prompt manner.
• Maintains files for Joint Municipal Court accounts receivable and assists supervisor in corresponding with Finance Department for debt certification.
• Assists in overseeing the operation of all accurate and efficient communication systems in the Court office in accordance to supervisor guidelines, including but not limited to computers, emails, faxes, calendars, schedules, meetings, records and files; responsible for the recording system in the courtroom. Performs duties specific to the courts as assigned.
• Contributes to a cooperative working effort by demonstrating a willingness to perform other job‑related work, as needed or requested. The interdependency of operations is recognized and the abilities and skills exist to do other work as needed or requested. Assistance is given to others and special projects completed as scheduled or requested. This is a recognized and accepted part of being a member of the office support staff.

Starting wage for this non‑exempt position: $25.75 – $29.49 per hour (Steps 1–6), depending on qualifications (52 hours bi‑weekly). Eligible for annual wage advancement upon approval.

Benefits Include:
Health, dental and vision insurance effective the first of the month following 60 days of employment. Automatic enrollment in the Wisconsin Retirement System (pension plan). The City offers additional voluntary benefits: flexible spending, life insurance, disability insurance, deferred compensation, pet insurance, critical illness, cancer, and accident insurance. Employee Assistance Program (EAP). Qualifying employer under the Public Service Loan Forgiveness (PSLF) Program.

Required to attend court two (2) Mondays per month. Flexible scheduling otherwise available Monday through Friday between 7:00 a.m. and 5:00 p.m. The selected candidate subject to background screening, post‑offer/pre‑employment drug screening. The City of Onalaska is an Equal Opportunity Employer and Drug‑Free Workplace.

Associate’s degree as office assistant, paralegal or related program. Three (3) years’ experience in an office environment or equivalent combination of education and experience. Prior experience in budgeting and accounting. Proficient using Microsoft Office. Valid driver’s license preferred with good driving record.

• Responsible for attending courses and training to stay current on changing rules and regulations in the…