Asst Municipal Court Clerk; Part-Time

Position Overview

Part‑time (26 hours per week) Assistant Municipal Court Clerk for the City of Onalaska. The role provides a wide variety of general office and administrative duties for the Joint Municipal Court Supervisor and Judge, serving as a key point of contact for the public.

• Assists with overseeing Municipal Court processes for the Joint Municipal Court.
• Assists with training municipal court staff and interns.
• Maintains general administration of the Court, including preparation of legal documents, dockets, forms, intake/payment plan agreements, and other correspondence.
• Ensures all documents and procedures necessary are completed before, during, and after court.
• Enters and maintains accurate data in the Municipal Court software system and the Department of Transportation website for pleas, dispositions, convictions, payments, citations, warrants, fines, and community service agreements.
• Assists in reconciliation of monthly citations, payments, T.R.I.P. tax intercept program, collection agency payments, and other payments, and provides reconciliation reports to the Finance Department.
• Corresponds and relays information to other agencies as required.
• Performs clerical duties, including preparation of general correspondence.
• Directs and resolves all Joint Municipal Court inquiries and issues, with approval from the Judge.
• Responds to questions in a professional and prompt manner.
• Maintains files for Joint Municipal Court accounts receivable and assists the supervisor in corresponding with the Finance Department for debt certification.
• Assists in overseeing the operation of all communication systems in the Court office, including computers, emails, faxes, calendars, schedules, meetings, records, and files.
• Responsible for the recording system in the courtroom.
• Performs duties specific to the courts as assigned and contributes to a cooperative working effort.

Requires attendance at court on two Mondays per month. Flexible scheduling otherwise available Monday through Friday between 7:00 a.m. and 5:00 p.m. All selected candidates are subject to background screening and pre‑employment drug screening.

• Associate’s degree in office administration, paralegal, or related program.
• Three (3) years of experience in an office environment or equivalent combination of education and experience.
• Prior experience in budgeting and accounting.
• Proficiency with Microsoft Office.
• Valid driver’s license preferred with good driving record.

The City of Onalaska is an Equal Opportunity Employer and Drug‑Free Workplace.