Accounts Payable Specialist - Hybrid Position

Accounts Payable Specialist - Hybrid Position

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The Accounts Payable Specialist is responsible for managing the company's payment obligations to vendors, suppliers, and employees. This role ensures accurate and timely processing of invoices while maintaining strong internal controls, vendor relationships, and compliance with company policies.

• Process vendor invoices and payments, maintaining accurate accounts payable records.
• Verify pricing, calculations, and payment terms, obtaining approvals as required.
• Code invoices to general ledger accounts and cost centers.
• Track and follow up on pending invoices awaiting approval.
• Prepare check runs, ACH payments, and wire transfers.
• Schedule payments according to due dates and cash flow requirements.
• Obtain necessary payment approvals.
• Distribute checks to vendors or mail payments.
• Process stop payment requests and handle rush or emergency payment requests.
• Maintain positive relationships with vendors, addressing payment issues promptly.
• Request W-9 forms from new vendors and respond to vendor inquiries regarding payment status.
• Set up new vendor accounts in the system and maintain banking details.
• Process 1099 vendor year-end records.
• Prepare and present reports on accounts payable activities, including outstanding invoices and payment schedules.
• Review employee expense reports for compliance with policy and appropriate approvals.
• Verify receipts and supporting documentation.
• Code expenses to appropriate accounts and process reimbursements.
• Follow proper authorization and approval processes and maintain documentation.

• Highly proficient in Microsoft Excel and other MS Office applications.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Associate’s degree in Accounting, Finance, or related field preferred.
• 1-3 years of accounts payable experience.
• Experience with accounting software systems, preferably with Sage.

• Monday – Friday, 9 hours a day with an hour lunch.
• 3 days onsite at corporate office.
• 2 days work from home.

Candidate must have dedicated workspace at home, including a setup that can accommodate multiple monitors and ability to participate on camera for team meetings.