Accounts Payable Specialist Encino, CA

Overview

Ascent Developer Solutions is a leading private lending platform, serving real estate developers nationwide in the acquisition, renovation, and construction of residential real estate. Founded by a leadership team with deep experience in real estate development, Ascent creates custom, innovative lending solutions for a variety of real estate development strategies.

Accounts Payable Specialist – we are seeking a detail-oriented professional to manage the company’s payable and receivable process. The AP Specialist will play a crucial role in financial operations, ensuring invoices, payments, expense reports, and vendor communications are handled accurately and efficiently. This role requires strong organization skills and the ability to collaborate with vendors, internal teams, and management.

Credit Card/Expense Policy

• Ensure expenses are coded correctly, memos are completed, receipts are requested, attached, and synced to our ERP
• Monitor and enforce adherence to accounting policies, procedures, and regulatory requirements for , Ramp, and Sage
• Ensure proper chargebacks occur and management of aging is done monthly
• Manage AP inbox, work with vendor management on onboarding, communicate with vendors on where to send invoices, ensure all invoices are forwarded into Ramp in a timely manner
• Full understanding of chart of accounts and how to accurately code invoices and record them in the correct accounting period
• Loan level understanding and how to apply appraisal invoices and other expenses/liabilities to loan level
• Month-End outbound reach to departments for invoices and manage monthly AP accruals for unpaid invoices

Payment Management

• Monitor vendor accounts to ensure timely payments to avoid late fees or disruption to operations
• Schedule payments to meet terms and company guidelines for rent and consulting invoices

Reconciliation and Reporting

• Perform aging reports
• Collaborate with vendors and internal departments to resolve invoice or payment issues and manage liabilities related to AP
• 1099 processing and year-end reporting

• 3+ years of Accounts Payable experience
• Strong knowledge of GAAP and general ledger accounting principles
• Strong problem-solving skills with the ability to develop alternative approaches to problems
• Advanced skills in Microsoft Excel, Word, and Outlook
• Excellent time management including multi-tasking and prioritization
• Ability to work independently and as part of a team in a fast-paced environment
• Strong interpersonal and communication skills
• Detail-oriented with a high degree of accuracy
• High ethical standards and professionalism, as the role involves handling significant financial transactions and sensitive information
• Ability to work in a start-up environment with a fast-paced, deadline-oriented mindset

Pay range is $34.00-$40.00 per hour + overtime, with a discretionary bonus of 15% per year

• On-site at Ascent’s Encino office, Monday - Thursday (Fridays are work-from-home)
• Full-time, 40 hours per week; occasional overtime
• Some nights and weekends may be required

We offer a comprehensive benefits package designed to support your health, well-being, and work-life balance, including multiple health plans, dental plans, health savings and flexible spending accounts, vision coverage, a 401(k) plan, and other optional benefits.

We pledge to be fair and inclusive in hiring and promotion, ensuring everyone can contribute their fullest potential regardless of background or personal circumstances. By promoting equal opportunity, we contribute to a more just and equitable workplace.

Equal employment opportunity information (EEO) is provided in accordance with applicable law. This role may include voluntary self-identification opportunities for veterans and disabilities as part of government reporting requirements, which are described below.

For government reporting purposes, we ask candidates to respond to a voluntary self-identification survey. Completion is voluntary and confidential. Information will be used for affirmative action reporting and will not affect employment decisions. See our EEO policy for more details.