Accounts Receivable Specialist

About the Job

Job Title: Accounts Receivable Specialist

Location: Remote (Work from Home)

Schedule: Monday through Friday

Why Choose Zephyrus Engineering Limited?

Imagine starting each day with the freedom and flexibility of remote work, a comprehensive benefits package, and a supportive, growth-oriented environment all while knowing that your contributions are highly valued. As an Accounts Receivable Specialist at Zephyrus Engineering Limited, you ll have the opportunity to shape our financial health and play a key role in maintaining strong client relationships. With a Monday through Friday schedule and a work-from-home setup, this role provides both balance and purpose.

The Accounts Receivable Specialist will be instrumental in managing Zephyrus Engineering s receivables and ensuring timely payment processing. This role is ideal for a detail-oriented professional who thrives in a remote environment and can take initiative in managing the entire accounts receivable cycle. You ll work closely with our finance team to monitor client accounts, ensure payments are received, and maintain positive client relationships through effective communication and support.

This is a unique opportunity to make a tangible impact within a fast-growing engineering company known for its commitment to excellence and innovative solutions.

• Invoicing and Collections:
  Generate and issue invoices promptly, ensuring accuracy and compliance with contract terms. Follow up with clients on outstanding balances to maintain a healthy cash flow.
• Payment Processing
  :
  Accurately record incoming payments, allocate to respective client accounts, and update financial records accordingly.
• Account Reconciliation
  :
  Conduct monthly reconciliations for client accounts, ensuring consistency and accuracy across accounts receivable.
• Client Relations and Support
  :
  Act as the primary contact for clients with billing or payment inquiries. Provide excellent service and maintain clear, courteous communication to support long-term client relationships.
• Aging Report Management
  :
  Prepare and analyze aging reports to monitor outstanding receivables, prioritize collection efforts, and track payment trends.
• Dispute Resolution
  :
  Collaborate with internal teams to investigate and resolve any payment discrepancies or client billing disputes promptly.
• Documentation and Compliance
  :
  Ensure all transactions are documented, maintain organized records, and adhere to company policies and regulatory standards.
• Process Improvement
  :
  Identify opportunities to streamline and improve the accounts receivable process, contributing to greater efficiency within the finance department.
• Software Utilization
  :
  Use ERP systems, accounting software (such as Quick Books or SAP), and Microsoft Excel for financial reporting and account management.

• Education: Bachelor s degree in Accounting, Finance, Business Administration, or related field preferred.
• Experience: Minimum of 3 years in accounts receivable, billing, or collections.
• Experience in the engineering, construction, or related industries is a plus.
• Technical
  
  Skills:
  
  Proficiency with Microsoft Excel and accounting software (e.g., Quick Books, SAP, Oracle). Familiarity with ERP systems and Experience adapting to new software tools.
• Soft Skills: Strong communication skills for client interactions, ensuring a professional and customer-focused approach;
  Excellent organizational skills to manage multiple accounts and deadlines in a remote setting;
  Detail-oriented mindset to ensure accuracy in financial documentation and reporting;
  Proactive and solution-oriented, with a natural inclination to identify issues and implement effective solutions.

• Competitive Compensation: Attractive salary with potential performance-based bonuses.
• Remote Work Flexibility: A 100% remote, Monday through Friday schedule allows you to balance work and life effectively.
• Comprehensive Benefits Package: Health, dental, and vision insurance, with a 401(k) plan and company matching.
• Career Growth and Development: Access to professional development resources, training, and career advancement opportunities.
• Collaborativ…