Accounts Payable Specialist

The Accounts Payable Specialist is responsible for ensuring the accurate, timely, and compliant processing of vendor invoices and payments in a high-volume environment. This role supports the organization’s financial operations by maintaining strong vendor relationships, collaborating with internal teams, and upholding internal controls and accounting standards. The Accounts Payable Specialist plays a critical role in managing day-to-day payable activities, resolving discrepancies, and contributing to the overall efficiency and integrity of the accounting function.

• Process high volumes of vendor invoices in the ERP system with accurate GL coding, proper department or project allocation, and full three-way matching (PO, receiving record, and invoice).
• Identify, investigate, and resolve invoice discrepancies by collaborating with Procurement, Logistics, Receiving, and vendors.
• Prepare and manage payment journals and payment files for ACH, wire, and check payments in accordance with internal approval workflows and company policies.
• Create, maintain, and update vendor records, including tax documentation, payment terms, and banking information.
• Communicate effectively with vendors and internal stakeholders, managing multiple inboxes related to invoices, payments, and inquiries.
• Ensure compliance with internal controls, company policies, and regulatory requirements, and support audits by providing required documentation and explanations.
• Utilize ERP systems, Microsoft Teams, and Microsoft Office tools, including advanced Excel functions, to support accurate reporting and efficient accounts payable operations.

• Education:
  • High school diploma or equivalent required; associate or bachelor’s degree in accounting, finance, or a related field preferred.

• Experience:
  • Minimum of three years of experience in an accounts payable role within a high-volume environment.

• Demonstrated ability to accurately process 500 or more invoices per week while meeting deadlines.
• Strong analytical and problem-solving skills with exceptional attention to detail and accuracy in financial processing.
• Excellent organizational skills with the ability to manage multiple priorities, work under pressure, and handle sensitive financial information.
• Strong written and verbal communication skills, with a collaborative mindset and the ability to build effective working relationships with internal teams and vendors.

• Experience working in high-volume, multi-entity, or complex accounts payable environments.
• Familiarity with ERP or accounting systems such as Business Central, NAV, SAP, Oracle, Net Suite, or Quick Books Enterprise (Navision or Business Central preferred).
• Strong Excel skills, including pivot tables, LOOKUP functions, and advanced filtering.
• Ability to adapt quickly to new systems, processes, and priorities in a fast-paced environment.
• Positive, solution-oriented approach with strong interpersonal skills and a collaborative team mindset

• Must be able to sit and work from a computer in a remote setting for an extended period.
• Ability to work in an office environment.
• Ability to work under pressure and meet tight deadlines.
• On-Site Work:
  Must be able to commute and work on-site a minimum of two days per week.

Please note:

This role is based in our Englewood Cliffs, NJ office and is classified as a New Jersey position. It follows a hybrid work arrangement, with three days working from home and two days in the office.