Assistant Controller & Accounts Payable Manager

WHV is seeking a highly motivated and experienced Controller & Accounts Payable Manager to oversee the organization’s accounting operations, financial reporting, and accounts payable and billing functions.

Winona Heating and Ventilating is seeking a highly motivated and experienced Controller & Accounts Payable Manager to oversee the organization’s accounting operations, financial reporting, and accounts payable and billing functions. This hybrid role combines strategic financial leadership with hands-on management of accounts payable and job-related billings, including AIA and progressive billings.

This position supports Financial Management operations by ensuring accurate financial statements, strong internal controls, and compliant invoice, billing, and payment processing. The role works closely with leadership, operations, vendors, and customers and is designed as a succession role
, with the opportunity to assume the Senior Controller position within 5–7 years.

Reporting Structure & Growth Path

• This role reports directly to the Senior Controller.
• The position is intended to serve as a key successor to the Senior Controller
  , with structured exposure to higher-level financial leadership, strategic planning, and expanded responsibilities over time.

• Oversee general ledger activities, including journal entries, reconciliations, and month-end and year-end close
• Prepare and review accurate financial statements in accordance with GAAP
• Develop, implement, and maintain accounting policies and internal controls
• Support budgeting, forecasting, and variance analysis
• Coordinate audits, tax filings, and work with external auditors and tax professionals
• Ensure compliance with federal, state, and local financial and regulatory requirements
• Provide financial analysis and reporting to support management decision-making

Accounts Payable & Billing Management

• Perform and oversee the end-to-end accounts payable process, including invoice review, purchase orders, and receiving documentation to ensure accuracy and prevent duplicate or improper payments
• Manage monthly client billings for jobs, including AIA and progressive billings; collaborate with internal departments to ensure timely and accurate billing
• Obtain and manage lien waivers related to job billings
• Review invoices to ensure proper sales tax is charged and ensure compliance with federal and state sales tax requirements
• Monitor invoice processing timelines and resolve vendor inquiries and discrepancies promptly and professionally
• Maintain accurate accounts payable records and reconcile the AP subledger to the general ledger
• Support month-end and year-end close activities, including accruals and reporting

Process Improvement & Leadership

• Identify and implement process improvements and efficiencies within accounts payable, billing, and accounting functions, including automation where applicable
• Supervise, mentor, and develop accounts payable staff; manage workloads and performance
• Support internal customers in resolving complex payment and billing issues
• Assist with system implementations or upgrades related to accounting, AP, or project management software
• Perform miscellaneous administrative and accounting duties to support smooth office operations
• Act as a key contributor in the evaluation, selection, and company-wide implementation of the organization’s next accounting system, ensuring a smooth transition and adoption across all departments.

• Bachelor’s degree in Accounting, Finance, or a related field
• Minimum 5–7 years of progressive accounting experience, including hands-on accounts payable management
• Strong knowledge of GAAP and accounting best practices
• Proven ability to manage multiple projects, priorities, and deadlines simultaneously
• Excellent attention to detail, organizational, and problem-solving skills
• Strong communication and leadership skills

• Experience in the construction or service industry (HVAC, roofing, or related trades strongly preferred)
• CPA or CMA certification
• Experience with project management or construction accounting software
• Experience implementing AP or accounting process improvements
• Competitive salary based on experience
• Fully paid health, dental, and vision insurance
• 401(k) with company match
• Paid time off and holidays
• Opportunities for advancement and professional development

WHV Inc. is an Equal Opportunity Employer. Women and minorities encouraged to apply.