Corporate Accounts Payable Coordinator

Description

The Accounts Payable Coordinator will be responsible for the accurate and timely processing of accounts payable data entry and administration and will assist in month end closing process as well as other various general office administration tasks.

• Review incoming invoices for appropriate documentation and approval prior to entry into accounting system
• Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
• Sort and distribute incoming mail and assist with other office administrative tasks
• Audit and process credit card bills and process check requests
• Assist in W-9 collection
• Ensure vendor contracts, certificates of insurance and other vendor documentation is appropriately filed
• Respond to all vendor inquiries, reconcile vendor statements, research and correct discrepancies
• Assist in month end closing and support accounting team in analysis of monthly expenses and job and project costs
• Maintain files and documentation thoroughly and accurately in accordance with company policy
• Assist with other projects as needed

• 2+ years of AP experience; preferably in property management, real estate development or construction
• Must be well organized, detail oriented, and maintain a professional appearance and demeanor
• Must be able to follow standard filing procedures
• Strong problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
• Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
• Ability to communicate effectively verbally and in writing
• Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness
• Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately
• College level coursework in accounting preferred
• High School or equivalent
• Proficiency in Microsoft Excel, Microsoft Word, Outlook, and Yardi Voyager

As part of The Dover Company’s commitment to providing outstanding care and support, the company ensures that staff work under conditions that prioritize safety, collaboration, and professional growth. The conditions listed below define the experience of working in the Home Office or remotely.

• This position may need to walk or stand for extended periods.
• This position may need to lift up to twenty (50) pounds unassisted and up to two hundred (200) pounds with assistance.
• This position may need to move through areas of the corporate office or other worksites of the organization.
• This role involves actively participating in all staff activities aimed at fostering teamwork, unity, and morale. The individual will contribute as a collaborative team player, working alongside colleagues to create a supportive and cohesive work environment.
• Individuals in this position are required to stay current on all training and ongoing education initiatives. They are expected to actively pursue self-improvement and embrace opportunities for continuous learning to enhance their skills and knowledge.

This employer is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the employer will provide reasonable accommodations to qualified individuals with disabilities and encourages prospective employees and incumbents to discuss potential accommodations with the employer.