Accounts Payable Specialist

Accounts Payable Specialist

About Riley Blake Designs

Riley Blake Designs manufactures and distributes high-quality fabrics and sewing notions worldwide. Our mission: to inspire and connect creative minds with innovative and high-quality products. We embody creativity while remaining results-driven!

We are seeking a detail-oriented and proactive Accounts Payable Specialist to join our accounting team in Lehi, Utah. This position will manage our full-cycle AP process. This role is critical to our supply chain operations, requiring a sharp eye for 3-way matching, international vendor relations, and landed cost adjustments. You will be the primary operator for our Net Suite and Mineral Tree platforms, ensuring our financial data is timely and accurate.

This position reports directly to the company's controller.

• Oversee the AP inbox, ensuring all invoices and correspondence are processed daily.
• Manage the Mineral Tree workflow, including attaching invoices, routing for approvals, and executing payment runs.
• Perform 3-way matching for received Purchase Orders (POs); calculate and update Landed Costs and container billing.
• Properly account for Inventory in Transit.
• Manage prepaid inventory transactions: record vendor prepayments, apply them to associated POs and bills in Net Suite, and ensure proper amortization or application to inventory costs.
• Reconcile vendor statements, research and resolve invoice/payment discrepancies, and communicate professionally with vendors and internal teams (purchasing, receiving, etc.).
• Manage weekly wire transfers, prepayments, and confirmation vouchers, specifically handling high-volume accounts.
• Serve as the primary point of contact for vendor inquiries, manage payment expectations, and resolve discrepancies with a firm but polite demeanor—especially when handling high-pressure or urgent payment demands.
• Onboard new vendors and verify banking/payment information to ensure compliance, including collection of W9s.
• Assist with month-end close activities, including accruals for received but unpaid inventory and prepaid adjustments.
• Maintain accurate records, ensure compliance with company policies, and support audit requests.
• Identify opportunities for process improvements.

• Bachelor’s in Accounting, preferred, or related field.
• 2+ years of Accounts Payable experience, preferably in a wholesale, distribution, or inventory-heavy environment.
• Experience with Net Suite or similar ERP, strongly preferred.
• Experience using Mineral Tree or similar AP automation/payment platforms, strongly preferred.
• Solid understanding of 3-way matching, PO-based billing, landed costs, and inventory management.
• Strong attention to detail, accuracy, and ability to manage high-volume invoices.
• Proficient in Microsoft Excel and general office software.
• Excellent communication skills for vendor interactions and internal collaboration.
• Ability to prioritize tasks, meet deadlines, and work independently in a fast-paced setting.

• Enjoy the flexibility of working from home every Friday, with 34 days required in our Lehi office for core team collaboration.
• Growing! Riley Blake Designs is a profitable and expanding company. We are looking for people who are just as excited about our potential as we are!
• Great culture: known for its family-friendly environment, Riley Blake Designs ensures employees maintain a healthy work/life balance.
• Benefits: comprehensive medical and dental coverage (for full-time eligible employees), 401(k) with company match, AD&D, and life insurance.
• PTO: competitive paid time off policy and accrual.

Riley Blake Designs' headquarters is located in Lehi, Utah. We sell exclusively through independent retailers and shops across the U.S., Canada, Australia, Europe, and Asia.