Accounts Payable & QuickBooks Online Specialist

Accounts Payable & Quick Books Online Specialist

Job Category
:
Office Admin & Management

Requisition Number
: ACCOU
002153

• Posted :
  February 12, 2026
• Full-Time
• On-site

Showing 1 location

15 Engle St. Ste 204
Englewood, NJ 07631, USA

We are seeking a highly disciplined Accounts Payable professional with advanced Quick Books Online expertise. This individual will own the accounts payable workflow, vendor management, and Quick Books cleanup and organization for a multi-location orthodontic organization.

This is not a clerical role. This is a system-building role.

The ideal candidate understands accrual accounting, vendor controls, chart of accounts structure, and financial discipline. They must be technologically strong in Quick Books Online and capable of organizing and cleaning a complex file.

Enter, code, and verify vendor bills accurately.

Match invoices to purchase orders and approvals.

Maintain organized vendor files and W-9 documentation.

Schedule and process weekly payment runs.

Monitor duplicate bills and prevent over payments.

Clean and reorganize existing Quick Books Online file.

Merge duplicate vendors and accounts properly.

Maintain accurate chart of accounts structure.

Ensure proper class and location tracking by office.

Maintain accrual-based accounting integrity.

Reconcile credit cards and bank accounts monthly.

Identify misclassified transactions and correct them.

Assist in building a clean month-end close process.

Prepare monthly AP aging reports.

Track outstanding liabilities.

Support month-end close checklist.

Assist in preparing location-level expense summaries.

Build standardized AP workflow documentation.

Create clear approval routing structure.

Implement bill submission deadlines.

Maintain payment calendar.

Reduce manual errors through system improvements.

Minimum 3–5 years Accounts Payable experience.

Advanced Quick Books Online experience (required, not optional).

Experience cleaning and reorganizing messy QBO files.

Strong understanding of accrual accounting.

Experience in multi-location businesses preferred.

Highly detail-oriented and organized.

Able to work in-office initially.

100% vendor bills entered within 48 hours of receipt.

All bank and credit cards reconciled by the 10th of each month.

Month-end close participation completed on schedule.

• Health, Dental, and Vision
• PTO
• 401(k) with company match
• Discounted orthodontic care for you and your family
• Convenient office locations

Salary is UP to 80K annually based on prior experiences This is NOT a remote position but could be a hybrid potentially

Job Type: Full-time

Pay Rate: $25-$29 per hour based on skills and experience.

Job Location: In-person

Equal Opportunity Employer
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